HR Admin / Human Resource (West / 5 Days / Permanent) NATL

MCI Career Services Pte Ltd; Singapore; On-site; SGD 20,000 - 31,000; Full time

Job summary

MCI Career Services Pte Ltd is seeking a responsible, organised individual to support Human Resources and administrative functions in Singapore. The role involves assisting with recruitment, employee records management, data entry, and daily office administration to ensure smooth business operations.

Key duties include coordinating interviews, preparing contracts, updating HR databases, and handling general administrative tasks with confidentiality and attention to detail.

Qualifications

• Experience in HR, recruitment, or admin is preferred.

Responsibilities

• Assist with end-to-end recruitment, post job ads, screen candidates, arrange interviews and communicate with applicants.
• Maintain and update employee records, HR databases, and related documentation.
• Perform accurate data entry and manage reports and filing of digital and physical records.
• Handle daily admin tasks including calls, emails, photocopying, scanning, and document preparation.

Skills

HR operations

Recruitment support

Data entry

Office administration

MS Office

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

We are looking for a responsible, organised, and detail-oriented individual to support our Human Resources and administrative functions. The successful candidate will assist with recruitment, employee records management, data entry, and daily office administration to ensure smooth business operations.

Key Responsibilities

1. Recruitment & Hiring

• Assist with the end-to-end recruitment process, including posting job advertisements on job portals

• Source, screen, and shortlist suitable candidates based on job requirements.

• Arrange and coordinate interviews with candidates and hiring managers.

• Communicate with candidates regarding interview schedules, job offers, and employment matters.

• Assist with preparing employment contracts and onboarding documents for new hires.

2. HR Administration

• Maintain and update employee records, personal particulars, and HR databases.

• Assist with preparing HR documents, letters, employment contracts, and other related paperwork.

• Support the onboarding and offboarding processes for employees.

• Assist with attendance, leave records, and other employee-related documentation.

• Ensure proper filing and confidentiality of employee information.

3. Data Entry & Documentation

• Perform accurate data entry and update information in the company's systems and spreadsheets.

• Maintain proper records of employee information, documents, and administrative data.

• Check documents and data for accuracy and completeness.

• Assist with preparing reports, updating databases, and organising digital and physical files.

4. General Administrative Duties

• Handle daily administrative tasks, including filing, photocopying, scanning, and document preparation.

• Assist with answering phone calls, responding to emails, and handling general enquiries when required.

• Provide administrative support

• Perform other ad hoc duties and tasks as assigned.

Requirements

• Prior experience in HR, recruitment, or administrative support is an advantage.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Good organisational skills with strong attention to detail.

• Able to handle confidential information with discretion.

• Good communication and interpersonal skills.

• Able to work independently as well as in a team.

• Willing to learn, take initiative, and handle multiple tasks efficiently.