HR & Admin Executive — Onboarding & Compliance

ASIA RAIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

Asia Rail Engineering Pte. Ltd. is seeking a diligent HR and Administrative Assistant to support daily operations in Singapore.

You will manage employee records, onboarding/offboarding, attendance, leave, and Work Permit processes, while coordinating training, travel, and events. The role requires integrity, strong communication, and the ability to join immediately. Key responsibilities include maintaining HR databases, preparing contracts and letters, liaising with MOM, supporting recruitment,

Qualifications

• Experience in HR administration and record maintenance.
• Experience with MOM/Work Permit administration preferred.
• Experience using HRIS and payroll systems (Infotec).
• Able to join immediately.

Responsibilities

• Provide full spectrum of HR and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and ensure employee records are updated in a timely manner.
• Prepare, update, and maintain HR documentation with proper filing and record management.
• Administer timesheets, OT, attendance, leave, and medical records.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications and liaise with MOM.
• Prepare employment contracts and HR letters.
• Support recruitment activities including postings, sourcing, and pre-employment paperwork.
• Coordinate training programs and maintain training records for compliance.
• Manage foreign workers' dormitory arrangements and liaise with dormitory operators.
• Arrange business travel including flight bookings, accommodation, transport, and visa applications.
• Assist in organizing company events and staff welfare initiatives.
• Ensure compliance with Employment Act, MOM regulations and company policies.

Skills

HRIS

Payroll systems

MS Office

Interpersonal skills

Job description

Asia Rail Engineering Pte. Ltd. is seeking a diligent HR and Administrative Assistant to support daily operations in Singapore.

You will manage employee records, onboarding/offboarding, attendance, leave, and Work Permit processes, while coordinating training, travel, and events. The role requires integrity, strong communication, and the ability to join immediately. Key responsibilities include maintaining HR databases, preparing contracts and letters, liaising with MOM, supporting recruitment,