HR & Admin Executive

MIEN INTERIOR RENOVATION PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

MIEN INTERIOR RENOVATION PTE. LTD. in Singapore is seeking an HR & Admin Executive to support daily HR and administrative duties while handling MOM work-pass matters such as WP, S Pass and EP.

You will maintain employee records, coordinate permits for renovation projects, liaise with malls and building management, and communicate with clients, management and suppliers by phone, email and WhatsApp. Experience in interior renovation is a plus; strong organisational and multitasking skills are

Qualifications

• Strong communication and follow-up skills.
• Familiar with WP/S Pass/EP applications and MOM requirements.
• Experience in HR or admin related to MOM work passes is beneficial.

Responsibilities

• Handle daily HR and administrative duties.
• Manage Work Permit (WP), S Pass and Employment Pass (EP) applications, issuance, renewals, cancellations and MOM-related matters.
• Maintain employee records and HR-related documents.
• Assist with workers' courses, certificates and other employment matters.
• Coordinate PTW (Permit to Work) applications with shopping malls and building management.
• Prepare and submit RA, MOS, work schedules and other supporting documents.
• Liaise with shopping mall/building management, contractors and relevant parties regarding permits and approvals.
• Follow up on pending submissions and approvals.
• Assist the boss in coordinating ongoing projects progress.
• Communicate with clients, management and suppliers via phone, emails and WhatsApp.
• Handle general paperwork, filing, and administrative duties.

Skills

Communication skills

Follow-up skills

WP/S Pass/EP knowledge

Tools

Microsoft Office

Job description

HR & Admin Executive

Job Responsibilities

• Handle daily HR and administrative duties.
• Handle Work Permit (WP), S Pass and Employment Pass (EP) applications, issuance, renewals, cancellations and other MOM-related matters.
• Maintain employee records and prepare HR-related documents.
• Assist with workers' courses, certificates and other employment matters.
• Handle renovation Permit to Work (PTW) applications with shopping malls and building management.
• Prepare and submit required documents for renovation works, such as Risk Assessment (RA), Method Statement (MOS), work schedules and other supporting documents.
• Liaise with shopping mall/building management, contractors and relevant parties regarding work permits and approvals.
• Follow up closely on pending submissions and approvals.
• Assist the boss in following up and coordinating the progress of ongoing projects.
• Communicate with clients, management and suppliers through phone calls, emails and WhatsApp.
• Handle general paperwork, filing, documentation and other administrative duties.

Requirements

• Experience in HR, administration or MOM work pass matters will be an advantage.
• Familiar with WP / S Pass / EP applications is preferred.
• Good communication and follow-up skills.
• Able to handle paperwork and multiple tasks independently.
• Basic computer skills, including Microsoft Office.
• Responsible, organised and willing to learn.
• Experience in the interior renovation industry will be an advantage.