HR & Admin Assistant

HONG AN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

HONG AN ENGINEERING PTE. LTD. is seeking a hands-on HR & Administrative Executive to manage workforce administration, office operations, and company vehicle matters in Singapore.

The role requires organization, independence, and the ability to handle compliance-driven HR/work pass processes alongside day-to-day office tasks. You will oversee work pass applications and renewals, HR administration, payroll, insurance renewals, and liaise with agents, vendors, and government agencies.

Qualifications

• Diploma or equivalent in Business Administration, HRM, or related field.
• Minimum 2 years' experience in HR/admin with exposure to MOM work pass processes.
• Familiar with MOM portal, work pass procedures and statutory requirements.
• Proficient in Microsoft Office; basic IT troubleshooting skills an advantage.
• Organized, detail-oriented, able to manage multiple priorities independently.
• Good communication skills; able to liaise with agents, vendors, and government agencies.

Responsibilities

• Manage full spectrum of work pass administration — applications, renewals, medical checkups, dormitory arrangements, and agent coordination.
• Handle HR administration including PPE issuance, employment letters, payroll, insurance renewals, levy matters, and personnel records.
• Oversee general office administration, including equipment upkeep, IT support, supplies, and course registrations.
• Manage company vehicle administration, including renewals, records, and insurance claims.
• Perform any ad-hoc tasks assigned

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Education

Diploma or equivalent in Business Administration, Human Resource Management, or related field

Job description

About the Role

We are looking for a hands-on HR & Administrative Executive to manage workforce administration, office operations, and company vehicle matters. This role suits someone organized, independent, and comfortable handling compliance-driven HR/work pass processes alongside day-to-day office administration.

Key Responsibilities

• Manage full spectrum of work pass administration — applications, renewals, medical checkups, dormitory arrangements, and agent coordination
• Handle HR administration including PPE issuance, employment letters, payroll, insurance renewals, levy matters, and personnel records
• Oversee general office administration, including equipment upkeep, IT support, supplies, and course registrations
• Manage company vehicle administration, including renewals, records, and insurance claims
• Perform any ad-hoc tasks assigned

Requirements

• Diploma or equivalent in Business Administration, Human Resource Management, or related field
• Minimum 2 years' experience in HR/admin, preferably with exposure to MOM work pass processes (construction or marine sector experience a plus)
• Familiar with MOM portal, work pass application procedures, and related statutory requirements
• Proficient in Microsoft Office; basic IT troubleshooting skills an advantage
• Organized, detail-oriented, and able to manage multiple priorities independently
• Good communication skills; able to liaise with agents, vendors, and government agencies