Admin HR / HR & Admin Executive

MS PROJECTS PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

MS PROJECTS PTE. LTD. is seeking an HR Generalist in Singapore to support full-cycle HR activities, including payroll processing, work pass handling, and policy documentation.

You will coordinate new-hire orientation, maintain records, and manage leave and admin tasks within a fast-paced environment. The role requires 2–3 years of HR generalist experience, familiarity with MOM regulations, and strong communication skills to liaise with staff and management.

Qualifications

• Diploma or degree in HRM, Business Admin, or related field.
• 2–3 years of HR generalist experience.
• Payroll processing and statutory submissions (IR21).
• Familiar with Singapore Employment Act and MOM regulations.
• Experience handling work passes and government portals.
• Strong HR documentation and employment practices.
• Proficient in MS Office and QuickHR systems.

Responsibilities

• Manage end-to-end onboarding and offboarding processes.
• Handle work pass applications, renewals, cancellations, and EPs if applicable.
• Prepare employment contracts and other HR correspondence.
• Conduct orientation for new hires.
• Maintain employee records (hardcopy and digital).
• Administer leave matters.
• Manage job advertisements and recruitment screening.
• Source, screen, and shortlist candidates within timelines.
• Process monthly payroll accurately and on time.
• Handle IR21 tax submissions.
• Coordinate training schedules and records.
• Assist in staff events and general admin duties.

Skills

Payroll processing

Confidentiality

Interpersonal communication

Time management

Independent work

Education

Diploma or degree in HRM/Business Admin

Tools

Microsoft Office

QuickHR

Job description

Roles & Responsibilities

• . Manage end-to-end nonboarding and offboarding processes.
• . Handle work pass applications, renewals, cancellations, and Personalised Employment Pass (if applicable).
• . Prepare and administer employment-related documents, including Employment Contracts and other HR correspondence
• . Conduct employee orientation for new hires
• . Maintain and update employee personnel files (hardcopy and digital records)
• . Administer leave matters
• . Manage and maintain job advertisements
• . Source, screen, and shortlist suitable candidates to meet departmental hiring needs within stipulate timelines
• . Process and compute monthly payroll accurately and within timelines
• . Handle IR21 tax submissions.
• . Process Foreign Worker Levy submissions
• . Coordinate training schedules and maintain training records
• . Handle workplace injury or illness incidents and manage WIC insurance claims accordingly.
• . Assist in organizing of staff events in the company.
• . Perform any general administration duties as assigned byManagement or the immediate superior from time to time

Requirements:

• . Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum2–3 years of relevant HR generalist experience.
• . Hands-on experience in payroll processing and statutorysubmissions (IR21)
• . Familiar with Singapore Employment Act and MOM regulations
• . Experience handling work passes and government portals(e.g. MOM, IRAS)
• . Strong knowledge of HR documentation and employmentpractices
• . Proficient in Microsoft Office applications and QuickHRsystems
• . Strong organisational and time management skills withattention to detail
• . Good interpersonal and communication skills
• . Ability to handle confidential information with integrity
• . Able to work independently

Foreigners welcome