HR Admin

BUGIS XIN YUAN JI PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

BUGIS XIN YUAN JI PTE. LTD. in Singapore is seeking an Office Clerk to support office administration, HR tasks, and basic accounting. The role involves handling daily tasks, maintaining records, and assisting with work passes and payroll processes.

The ideal candidate will be bilingual in Chinese and English, meticulous, and able to work independently with strong coordination skills. Working hours are Monday to Friday, 9:00 AM to 6:00 PM, onsite in Singapore.

Qualifications

• Experience in office administration or HR in Singapore.
• Familiarity with basic HR processes and Singapore employment regulations.
• Proficiency in Microsoft Word, Excel, and email.
• Experience in basic accounting or bookkeeping is an advantage.
• Proficiency in accounting software is an advantage.

Responsibilities

• Handle daily office administrative tasks and document filing.
• Manage staff recruitment, onboarding, and offboarding procedures.
• Maintain employee records, attendance, and leave (annual/sick leave) logs.
• Assist with the application and renewal of work passes (e.g., WP, S Pass).
• Submit tax return documents for expatriate employees and prepare annual IR8A returns.
• Submit government reimbursement applications (e.g., maternity leave, parental leave, national service leave).
• Process invoices, receipts, and payments; handle basic bookkeeping.
• Assist in verifying supplier bills and employee payroll.
• Coordinate and communicate with outlets, staff, and suppliers.

Skills

Office administration

HR

Basic accounting

Chinese-English fluency

Coordination

Tools

Microsoft Word

Excel

Email

Job description

A Singapore-based F&B chain is seeking an Office Clerk to handle office administration, HR, and basic accounting tasks.

Job Responsibilities:

• Handle daily office administrative tasks and document filing
• Manage staff recruitment, onboarding, and offboarding procedures
• Maintain employee records, attendance, and leave (annual/sick leave) logs
• Assist with the application and renewal of work passes (e.g., WP, S Pass)
• Submit tax return documents for expatriate employees and prepare annual IR8A returns.
• Submit government reimbursement applications (e.g., maternity leave, parental leave, national service leave).
• Process invoices, receipts, and payments; handle basic bookkeeping
• Assist in verifying supplier bills and employee payroll
• Coordinate and communicate with outlets, staff, and suppliers
• Perform other administrative duties as assigned

Job Requirements:

• Experience in office administration or HR in Singapore
• Familiarity with basic HR processes and Singapore employment regulations
• Proficiency in Microsoft Word, Excel, and email
• Experience in basic accounting or bookkeeping is an advantage
• Proficiency in accounting software is an advantageFluent in both Chinese and English
• Meticulous, responsible, honest, and reliable
• Ability to work independently with strong communication and coordination skills
• Experience in the F&B industry is an advantage
• Working Hours: Monday to Friday, 9:00 AM - 6:00 PM