HR & Admin Executive

Maxius Trading Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Maxius Trading Pte. Ltd. is seeking a motivated HR & Admin Executive to join our Tai Seng office in Singapore.

This full-time position provides comprehensive HR and administrative support to ensure the smooth running of the organisation. You will be responsible for recruitment, onboarding, payroll-related tasks, and office administration, while coordinating procurement, facilities, and IT support to keep the team productive.

Qualifications

• Min 1 year of experience in a generalist HR or administrative role.
• Strong organisational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in using HR and office management software.
• Tertiary qualification in Human Resources, Business Administration, or a related field.

Responsibilities

• Assist on daily administrative activities and provide support to the department.
• Handle office admin duties including paperwork and filing.
• Assist purchasers with the purchasing process.
• Coordinate uniforms and name tags for outlet staff.
• Maintain shop tenancy agreements and SFA licenses.
• Respond to employee inquiries.
• Assist in onboarding/offboarding procedures.
• Assist in hiring procedures.
• Manage the full employee lifecycle including recruitment, onboarding, and offboarding.
• Administer HR policies, procedures, and compliance requirements.
• Assist with payroll processing and benefits administration.
• Coordinate office management activities including procurement, facilities management, and IT support.
• Provide administrative support to the wider team as needed.
• Other ad-hoc duties when assigned.

Skills

Organisational skills

Multitasking

Communication skills

Education

Tertiary qualification in HR/Business Admin

Tools

HR software

Office management software

Job description

About the role

Maxius Trading Pte. Ltd. is seeking a motivated HR & Admin Executive to join our team. This full-time position is based in our Tai Seng office in the North-East region. In this key role, you will be responsible for providing comprehensive HR and administrative support to ensure the smooth running of our organisation.

Job Responsibilities:

• Assist on daily administrative activities, provide administrative support to the department
• Undertake office admin duties such as handle administrative paperwork, filing of documents
• Assist purchaser on the purchasing process
• Order/Dispatch of Uniforms and name tags for outlet staffs
• Update and maintain shop tenancy agreement and SFA license
• Respond to employee enquires
• Assist in permit apply/renewal/cancellation
• Assist in the on boarding/off boarding procedures
• Assist in hiring procedures
• Manage the full employee lifecycle, including recruitment, onboarding, employee relations, performance management, and offboarding
• Administer HR policies, procedures, and compliance requirements
• Assist with payroll processing and benefits administration
• Coordinate office management activities, such as procurement, facilities management, and IT support
• Provide administrative support to the wider team as needed
• Other ad-hoc duties when assigned

Job Requirements:

• Min 1 year of experience in a generalist HR or administrative role
• Strong organisational and multitasking skills with attention to detail
• Excellent communication and interpersonal abilities
• Proficient in using HR and office management software
• Tertiary qualification in Human Resources, Business Administration, or a related field

About us

Maxius Trading Pte. Ltd. is a leading provider of trading and logistics services in the region. Established in 2010, we have grown to become a trusted partner for our clients, delivering innovative solutions and exceptional customer service. Our company is built on a foundation of integrity, innovation, and a commitment to excellence. We pride ourselves on our dynamic, collaborative, and inclusive work culture.