Admin and HR

EFUNITY PTE. LTD.; Singapore; Sur place; SGD 42 000 - 66 000; Plein temps

Résumé du poste

EFUNITY PTE. LTD. is seeking a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession.

You will support sales order processing, operations administration, and company affairs while working closely with the Admin Head. The role covers HR administration, recruitment logistics, onboarding/offboarding, and staff welfare coordination. A Diploma or above in Business Admin/HR with 2–4 years' related experience is required, preferably with Singapore

Qualifications

• Diploma or above in Business Administration, HR, or related field.
• 2–4 years of experience in administration, HR, or company secretarial support.
• Working knowledge of Singapore employment regulations (MOM work pass processes) and basic corporate compliance requirements.
• Proficient in Microsoft Office; familiarity with accounting/HR systems (e.g. QuickBooks, payroll software) is an advantage.
• Highly organized, detail-oriented, and able to manage multiple administrative streams (sales admin, company affairs, HR).

Responsabilités

• Process and track sales orders, POs, delivery orders, and quotations; coordinate with Sales, Ops/Installer, and Engineering teams on status and documentation.
• Manage corporate secretarial tasks, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) with appointed secretary/agents; handle office administration and facilities matters.
• Coordinate recruitment logistics, onboarding/offboarding, issuing employment contracts, and handling staff welfare inquiries.

Connaissances

Microsoft Office

Payroll software

Attention to detail

Formation

Diploma or above in Business Administration or HR

Outils

QuickBooks

Description du poste

ROLE PURPOSE

We are hiring a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession. This role is designed to:

• Provide support across sales order processing and operations administration.
• Support in Company Affairs responsibilites duties.
• Working closely with Admin Head.

KEY RESPONSIBILITIES

1. Sales & Operations Admin

• Process and track sales orders, purchase orders (PO), delivery orders, and quotations.
• Coordinate with Sales,Ops/Installer, and Engineering teams on order status, scheduling, and documentation.
• Maintain accurate records for job files, tender submissions, and GeBIZ-related paperwork as needed.

2. Company Affairs

• Manage corporate secretarial coordination, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) in liaison with appointed corporate secretary/agents.
• Handle office administration: insurance renewals, utilities, tenancy/lease matters, vendor contracts, and general facilities upkeep.
• Maintain company registers, compliance documentation, and company affairs filing systems.
• Support work pass applications, renewals, and cancellations (Employment Pass, S Pass, Work Permit) for foreign employees.

3. HR Administration

• Coordinate recruitment logistics: job postings, interview scheduling, candidate correspondence, and onboarding paperwork.
• Support onboarding and offboarding administration, including issuance of employment contracts, access, and equipment.
• Help organize staff welfare initiatives, internal announcements, and HR-related employee queries.

REQUIREMENTS

• Diploma or above in Business Administration, Human Resources, or related field.
• 2–4 years of experience in administration, HR, or company secretarial support; SME/M&E or building services industry experience is a plus.
• Working knowledge of Singapore employment regulations, MOM work pass processes, and basic corporate compliance requirements.
• Proficient in Microsoft Office(Word, Excel, Outlook); familiarity with accounting/HR systems (e.g.QuickBooks, payroll software) is an advantage.
• Highly organized,detail-oriented, and comfortable managing multiple administrative streams(sales admin, company affairs, HR) at once.
• Reliable, discreet, and trustworthy — this role handles confidential company and employee information.
• Able to work independently in office full-time, providing consistent daily coverage (unlike the previouspart-time arrangement).