HR Executive (Payroll)

MAXIUS TRADING PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Maxius Trading Pte. Ltd. is seeking an experienced HR Executive (Payroll) to join our HR team at Tai Seng North-East Region. This full-time role focuses on accurate payroll processing, benefits management and grant administration to support our workforce.

You will ensure timely payroll, handle CPF contributions and statutory filings, manage onboarding documents, leave records and HR reporting, while upholding data confidentiality and compliance with Singapore regulations.

Qualifications

• Diploma or degree in HR, payroll management, accounting, or related field.
• Minimum 2-3 years of experience in payroll administration or HR operations.
• Strong knowledge of Singapore employment laws, CPF regulations, and tax compliance.
• Experience with payroll processing systems and HR software platforms.
• Proficiency in Microsoft Excel and other office applications for data management and reporting.
• Excellent numeracy skills and attention to detail in handling financial data.
• Familiarity with government grants and employment incentive schemes is highly desirable.
• Strong organisational and time management skills with the ability to meet deadlines.
• Excellent communication skills and the ability to work effectively with colleagues at all levels.
• A proactive approach to problem-solving and the ability to handle sensitive employee information with confidentiality.

Responsibilities

• Process monthly payroll accurately and on time.
• Handle payroll adjustments including increments, allowances, deductions, reimbursements and commissions.
• Prepare final salary computations for resigned and terminated staff.
• Submit CPF contributions accurately and on time.
• Prepare payroll reports for Finance.
• Prepare and submit statutory filings including IR8A, IR21.
• Manage government grant applications and claims (e.g. CCP, GPL, NS MUP).
• Maintain proper documentation and follow up on submissions.
• Prepare employment documents and ensure completeness during onboarding.
• Set up HR systems and ensure employee records are complete.
• Prepare employee e-namecards.
• Administer employee leave records.
• Track probation periods and prepare confirmation letters.
• Maintain HR documentation and monthly HR reports.

Skills

Payroll processing

HR data management

Numeracy

Attention to detail

Communication skills

Education

Diploma or degree in HR, payroll management, accounting, or related field

Tools

Payroll systems

HR software platforms

Microsoft Excel

Job description

About us

Maxius Trading Pte. Ltd. is a dynamic and growing retail and consumer products company committed to delivering exceptional service and quality to our customers. We pride ourselves on fostering a supportive workplace culture where our team members can develop their skills and advance their careers. As we continue to expand our operations, we're looking for talented professionals to join our organisation and contribute to our ongoing success.

About the role

We are seeking an experienced HR Executive (Payroll) to join our HR team at our Tai Seng North-East Region location. This is a full-time position that plays a crucial role in managing our payroll operations and grant administration. In this role, you will be responsible for ensuring accurate and timely payroll processing, managing employee benefits, and overseeing grant-related matters in compliance with regulatory requirements. This position is integral to supporting our workforce and maintaining strong HR operations across the organisation.

Responsibilities

Payroll Administration

• Process monthly payroll accurately and within stipulated timelines.

• Process payroll adjustments including salary increments, allowances, deductions, reimbursements and commissions.

• Prepare final salary computations for resigned and terminated employees.

• Submit CPF contributions accurately and on time.

• Prepare payroll reports for Finance.

Statutory Claims & Government Grants

• Prepare and submit statutory filings including IR8A, IR21 and government surveys.

• Manage government grant applications and claims (e.g. CCP, GPL, NS MUP).

• Maintain proper documentation and follow up on submissions.

Onboarding

• Prepare employment documents and ensure completeness.

• Set up HR systems (In-House System).

• Ensure employee records are complete and properly filed.

• Prepare employee e-namecards.

Leave & HR Administration

• Administer employee leave records.

• Track probation periods and prepare confirmation letters.

• Maintain accurate employee records and HR documentation.

• Prepare monthly HR reports and ac-hoc if required

Requirements

• Diploma or degree in Human Resources, Payroll Management, Accounting, or a related field

• Minimum 2-3 years of experience in payroll administration or a similar HR operations role

• Strong knowledge of Singapore employment laws, CPF regulations, and tax compliance requirements

• Experience with payroll processing systems and HR software platforms

• Proficiency in Microsoft Excel and other office applications for data management and reporting

• Excellent numeracy skills and attention to detail in handling financial data

• Familiarity with government grants and employment incentive schemes is highly desirable

• Strong organisational and time management skills with the ability to meet deadlines

• Excellent communication skills and the ability to work effectively with colleagues at all levels

• A proactive approach to problem-solving and the ability to handle sensitive employee information with confidentiality