HR & Admin Assistant (Part Time)

XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

XIABUXIABU CATERING MANAGEMENT (SINGAPORE) PTE. LTD. is seeking an HR Officer to support payroll, recruitment, and staff administration at the Suntec Restaurant outlet.

The role handles documentation for new hires, work permits, salary processing, and contract renewals, ensuring timely submissions and accuracy. You will maintain personnel records, assist with attendance approvals, and support the HR Manager with ad-hoc duties.

Qualifications

• Proactive, meticulous, organized and hands-on.
• Able to multi-task and work in a Chinese F&B environment.
• Good team player and able to work independently.

Responsibilities

• Ensure make-up pay for reservist staff is submitted on time.
• File tax clearance (IR21) for foreign workers before final pay.
• Approve attendance for new staff (full-time and part-time) before processing.
• Prepare and file recruitment, transfers, promotions, and termination correspondences.
• Process work permit and employment passes applications and renewal updates.
• Prepare appointment letters and documents per New Recruit checklist.
• Monitor probation periods for new hires.
• Prepare salary payment documents for Payroll System.
• Maintain and update personnel records and ensure completeness.
• Renew existing contracts.
• Input payments into payroll/system.
• Assist HR Manager with ad-hoc duties.

Job description

Job Description & Requirements

1. 1. Ensure that make-up pay for staff that when for reservist are submitted on time.


2. 2. Tax clearance (IR21) must be filed for foreign worker, before processing the staff final pay.


3. 3. Ensure that all new staff (full time and part time) attendance are approved before processing.


4. 4. Prepares and files all correspondences on recruitment, transfers, promotion and termination of employees and correspondences for the Outlet


5. 5. Processes application of work permit, employment passes and follow-up with the renewal update on recruitment and selection.


6. 6. Prepares letters of appointment and issues the necessary documents/items according to New Recruit checklist.


7. 7. Monitors probationary period of all newly hired employees.


8. 8. Prepares necessary documents to effect salary payments to Payroll System.


9. 9. Maintains and updates all personnel records ensure that all documents are complete.


10. 10. Renewal of existing contracts.


11. 11. Input of payments into our systems.


12. 12. Other ad-hoc duties as assigned by HR Manager

Requirements

• Proactive, meticulous, organized and hands-on


• Able to multi-task, understand Chinese as this is a Chinese F&B industry


• Work independently and be a good team player


• At least 2 years of relevant working experience


• Good working knowledge of MS office, InfoTech Payroll software

Office Location : Suntec Restaurant outlet