ADMIN ASSISTANT

RHYX PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

RHYX PTE. LTD. seeks a proactive Admin Assistant to support our HR and operations functions in a growing team. You will manage work pass processes, liaise with agencies, and maintain employee records using QUICKHR and SharePoint from our office at 9@Tagore.

Proficiency in MS Office and English/Chinese communication is required. The role involves filings, reporting, and coordinating with vendors and government agencies in a fast-paced environment.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint) and strong communication skills in English and Chinese.
• Able to handle multiple tasks in a fast-paced environment and solve problems efficiently.
• Experience liaising with government bodies and external vendors is a plus.

Responsibilities

• Handle work pass applications, issuances, renewals, and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registrations/ renewals for employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to calls, messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.

Skills

MS Office proficiency

Problem-solving

Multitasking

Bilingual English/Chinese

Tools

QUICKHR

SharePoint

Job description

We are a Franchisee of an established F&B brand seeking a proactive and organisedAdmin Assistantto support our HR and operations functions in our growing team.

Key Responsibilities

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration/renewals for new/existing employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs/services for outlets.

Working Hours:5.5 Days Work Week > Monday–Friday 9:00 am–6:00 pm (In Office) and Saturday 9:00 am-1:00 pm (WFH)

Workplace Location:9@Tagore, Postal Code 787472

Nearest MRT Station: Lentor MRT (TE5)

Bus No: 138,167,169,860,980

Requirements

• Strong problem-solving and multitasking skills.
• Able to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Proficiency in English and Chinese language (written and spoken) is required to effectively communicate and liaise with Chinese-speaking internal colleagues, external vendors, and jobseekers who primarily communicate in Chinese.

Additional Information / Other Remarks

• Please note that work pass/employment visa sponsorship is not available for this position.