HR & Admin Assistant Manager

LUME CAPITAL PTE. LTD.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

Lume Capital Pte. Ltd. is seeking a hands-on HR & Admin Assistant Manager in Singapore to support both people and administrative functions across a growing portfolio of businesses.

The role focuses on end-to-end recruitment, HR operations, payroll coordination, MOM/work pass administration, training, and general office management in a fast-paced F&B and hospitality setting. Candidates should be organized, responsive and capable of working independently.

Qualifications

• Diploma or Degree in HR, Business Administration or related discipline.
• Approximately 3–5 years HR and administrative experience.
• Experience in F&B, hospitality, retail or manpower-intensive industries preferred.
• Good knowledge of Singapore employment practices and MOM requirements.
• Experience with recruitment, payroll administration and HR operations.
• Strong organisational and communication skills; ability to handle confidential information.

Responsibilities

• Recruit end-to-end recruitment for outlets and corporate positions.
• Prepare employment offers, contracts and onboarding documentation.
• Maintain employee records, onboarding, transfers and offboarding.
• Track attendance, leave, probation and contract expiry dates.
• Prepare HR letters (confirmation, promotion, salary adjustments, warnings).
• Coordinate payroll information and liaise with Finance for payroll processing.
• Handle MOM/work pass administration and related compliance.
• Coordinate staff training, development and engagement activities.
• Manage general office administration and vendor relations.
• Support management with HR policies, SOPs and staff communications.

Skills

Organisational skills

Communication skills

Independence

Education

Diploma or Degree in HR / Business Admin

Tools

Microsoft Office / Google Workspace

Job description

HR & ADMIN ASSISTANT MANAGER

Lume Capital | Singapore

We are looking for a hands-on and resourceful HR & Admin Assistant Manager to support the people and administrative functions across our growing portfolio of businesses.

This is an execution-focused role suited for someone who is organised, responsive and comfortable working in a fast-paced F&B and hospitality environment .

Key Responsibilities

Recruitment & Manpower

Manage end-to-end recruitment for outlet and corporate positions

Post job advertisements, screen candidates and coordinate interviews

Proactively source candidates through appropriate recruitment channels

Prepare employment offers, contracts and onboarding documentation

Maintain manpower requirements and recruitment trackers across outlets

Coordinate onboarding and orientation for new employees

HR Operations

Maintain accurate employee records, personnel files and HR documentation

Manage employee onboarding, confirmation, transfers and offboarding

Track attendance, leave, probation and contract expiry dates

Prepare HR letters including confirmation, promotion, salary adjustment, warning and termination letters

Support employee relations and disciplinary matters

Assist management in implementing HR policies, SOPs and staff communications

Payroll & Statutory Matters

Prepare and verify monthly payroll information

Coordinate attendance, overtime, allowances, incentives and deductions

Handle CPF and other statutory HR administration

Ensure employee information and payroll records are accurate and submitted on time

Liaise with Finance on monthly payroll processing and reconciliation

MOM & Work Pass Administration

Handle applications, renewals, cancellations and administration of applicable work passes

Maintain proper records of work pass and passport expiry dates

Coordinate medical examinations and other employment-related requirements

Keep updated on relevant MOM regulations and employment requirements

Support management in maintaining appropriate manpower and employment compliance

Training & Employee Engagement

Coordinate staff training and development programmes

Maintain training records and schedules

Assist with employee engagement activities and company events

Support performance appraisal and probation review processes

Office & General Administration

Manage general office administration and day-to-day administrative requirements

Coordinate office supplies, vendors, contracts and service providers

Maintain proper filing and documentation systems

Assist with insurance, licences and administrative renewals where required

Provide administrative support to management and the wider group

Undertake ad-hoc HR and administrative projects as required

Requirements

Diploma or Degree in Human Resources, Business Administration or related discipline

Approximately 3-5 years of HR and administrative experience

Prior experience in F&B, hospitality, retail or other manpower-intensive industries is strongly preferred

Good working knowledge of Singapore employment practices and MOM requirements

Experience with recruitment, payroll administration and HR operations

Strong organisational skills and attention to detail

Good written and verbal communication skills

Able to handle confidential employee information professionally

Resourceful, hands-on and able to work independently

Comfortable working in a fast-moving and entrepreneurial environment

Proficient in Microsoft Office / Google Workspace; experience with HR systems is an advantage

Who We\'re Looking For

We are looking for someone who is hands-on, dependable and solutions-oriented .

You should be equally comfortable interviewing candidates, preparing payroll information, handling an employee matter, dealing with MOM administration and ensuring the office runs smoothly.

This role suits someone who enjoys being close to the business rather than operating purely as a corporate HR administrator.

Position: HR & Admin Assistant Manager

Employment Type: Full-Time

Location: Singapore