HR & Admin Assistant (East Region/ MNC)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A human resources consultancy in Singapore is looking for an administrative support professional to provide day-to-day operational assistance to site leaders and employees. Key responsibilities include coordinating logistics, managing procurement requests, and supporting HR functions. The ideal candidate should possess a diploma in Business Administration or related fields, along with strong coordination and communication skills. This position offers the opportunity to work in a dynamic site environment with a proactive and detail-oriented approach.

Qualifications

• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Detail-oriented, dependable, and proactive, with the ability to work independently.

Responsibilities

• Provide day‑to‑day administrative support to site leaders and employees.
• Coordinate meetings, training sessions, and on-site logistics.
• Manage procurement requests for site and plant needs.
• Support employee services including uniform and locker allocation.
• Maintain internal communication channels for business updates.
• Coordinate travel arrangements for foreign employees.
• Provide administrative support to manufacturing and HR teams.
• Ensure proper documentation and audit readiness.

Skills

Coordination skills

Organisational skills

Communication skills

Attention to detail

Education

Diploma in Business Administration, Human Resources, or Operations

Job description

Responsibilities

• Provide day‑to‑day administrative and operational support to site leaders and employees, ensuring smooth site operations.
• Coordinate meetings, training sessions, room bookings, visitor access, and other on‑site logistics across assigned locations.
• Manage procurement requests for site and plant needs, including stationery and consumables, using internal procurement systems.
• Support employee services by handling uniforms, PPE distribution, locker allocation, staff badges, onboarding documents, and general system assistance.
• Maintain internal communication channels such as notice boards, dashboards, and operational boards to ensure timely dissemination of business and HR updates.
• Coordinate travel and repatriation arrangements for foreign employees in line with HR directives, corporate policies, and regulatory requirements, including liaison with approved travel vendors.
• Provide administrative support to manufacturing and HR teams, including time system adjustments, work pass renewals, and coordination of employee engagement activities.
• Ensure proper documentation, audit readiness, and continuity of site administrative processes, while supporting audits, site visits, and senior management engagements as required.

Requirements

• Diploma in Business Administration, Human Resources, Operations, or a related field.
• Prior experience in site administration, operations support, manufacturing admin, or HR support roles is preferred.
• Strong coordination, organisational, and communication skills, with the ability to manage multiple tasks across stakeholders.
• Detail‑oriented, dependable, and proactive, with the ability to work independently in a fast‑paced site environment.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified. Email resume to [e-mail]. People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: [phone]. EA License Number: 02C4944. Registration Number: R1872398. Posting Personnel: Ng Jwee Ken. Ref: QV8X3RV6