HR & Admin Assistant [Contract Role]

Yellow Ribbon; Singapore; On-site; SGD 29,000 - 40,000; Part time

Job summary

Yellow Ribbon is seeking a detail-oriented HR & Admin Assistant in Singapore to support day-to-day HR and administrative operations. You will handle recruitment, documentation, work pass applications, and HR coordination to ensure smooth operations.

Responsibilities include drafting employment letters, maintaining files, coordinating interviews, onboarding, and general admin support. Diploma in HR/BA preferred; MS Office and Google Workspace proficiency required.

Qualifications

• Diploma or equivalent in Human Resources, Business Administration, or related field preferred but not required.
• Prior experience in HR or administrative support is an advantage.
• Proficient in Microsoft Office and Google Workspace.
• Good organisational skills and attention to detail, with ability to manage multiple tasks.
• Good written and verbal communication skills.
• Able to handle confidential information with discretion.
• Self-motivated and able to work independently or in a team.

Responsibilities

• HR Administration & Documentation tasks including drafting letters and maintaining employee files.
• Coordinate recruitment arrangements and onboarding, manage candidate records.
• Assist with work pass applications, renewals, cancellations and related processes.
• Provide general HR and administrative support, including data entry and records maintenance.

Skills

Attention to detail

Organisation

Communication skills

Confidentiality

Education

Diploma in HR/BA

Related field qualification preferred

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a detail-oriented and organised HR & Admin Assistant to support the day-to-day human resources and administrative operations of the company. This role will provide administrative support across recruitment, employee documentation, work pass applications, and general HR coordination to ensure smooth and efficient operations.

Key Responsibilities

1. HR Administration & Documentation

• Prepare, draft, and issue employment-related documents, including offer letters, employment contracts, confirmation letters, and other HR correspondence.

• Maintain and update employee personnel files, ensuring all records are accurate, complete, and properly organised.

• Assist with the preparation and maintenance of HR records, trackers, and documentation.

2. Recruitment & Onboarding

• Coordinate interview arrangements, including scheduling interviews and sending interview confirmations.

• Communicate with candidates regarding interview arrangements, application updates, and other recruitment-related matters.

• Assist with onboarding arrangements and the collection of pre-employment documents.

• Support the recruitment process by maintaining candidate records and updating recruitment trackers.

3. Work Pass & Employment Administration

• Assist with the preparation and submission of work pass applications, renewals, cancellations, and related administrative processes.

4. General Administrative Support

• Provide general administrative support to the HR team, including filing, data entry, document preparation, and record maintenance.

• Assist with the upkeep of HR databases, spreadsheets, and internal records.

• Support other HR and administrative tasks or ad hoc projects as assigned.

Requirements

• Diploma or equivalent qualification in Human Resources, Business Administration, or a related field is preferred but not required.

• Prior experience in HR or administrative support is an advantage.

• Proficient in Microsoft Office and Google Workspace.

• Good organisational skills and attention to detail, with the ability to manage multiple administrative tasks.

• Good written and verbal communication skills.

• Able to handle confidential information with discretion.

• Self-motivated, responsible, and comfortable working independently as well as within a team.

Employment Details

• Employment Type: Contract

• Contract Duration: Until end April 2027