HR & Admin Assistant (Contract)

Private Advertiser; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Private Advertiser is seeking an HR Operations Assistant in Singapore to support recruitment reporting, employee records, and various admin tasks. You will coordinate leave, locker management, and staff credentialing, ensuring accurate and compliant HR processes across the organization.

The role involves handling probation and training tracking, updating staff profiles, and maintaining contact directories to ensure smooth HR functions.

Qualifications

• Prior experience in HR operations or general administration.
• Strong data entry and record-keeping accuracy.
• Proficiency with MS Office and basic HRIS familiarity.

Responsibilities

• Organize and file HR documentation to maintain accurate records.
• Prepare and submit recruitment activity and headcount reports to support workforce planning.
• Maintain shared HR tracking records for probation, training, and employment status to monitor staff development.
• Monitor and document staff disciplinary records to ensure compliance with company policies.
• Administer employee leave applications and process various leave types including unpaid, medical, urgent, childcare, and reservist leave to ensure accurate leave management.
• Verify medical certificates and supporting documents for leave approval.
• Prepare reservist-related documentation and print necessary forms as required.
• Manage locker key inventory by issuing keys, investigating missing keys, and reorganizing locker allocations to maintain security and order.
• Update staff profiles on the company website and maintain company telephone extension directories for accurate contact information.
• Print and prepare staff passes to facilitate employee access.

Skills

Records management

Leave administration

Recruitment reporting

Data entry

MS Office

Education

Diploma in Human Resource Management

Tools

MS Excel

HRIS

Job description

About the role

Support HR operations by managing recruitment reports, tracking employee records, processing leave applications, coordinating locker management, and assisting with recruitment and administrative tasks to ensure smooth HR functions.

Key responsibilities

• Organize and file HR documentation to maintain accurate records
• Prepare and submit recruitment activity and headcount reports to support workforce planning
• Maintain shared HR tracking records for employee probation, training progress, and employment status to monitor staff development
• Monitor and document staff disciplinary records to ensure compliance with company policies
• Administer employee leave applications and process various leave types including unpaid, medical, urgent, childcare, and reservist leave to ensure accurate leave management
• Verify medical certificates and supporting documents for leave approval
• Prepare reservist-related documentation and print necessary forms as required
• Manage locker key inventory by issuing keys, investigating missing keys, and reorganizing locker allocations to maintain security and order
• Update staff profiles on the company website and maintain company telephone extension directories for accurate contact information
• Print and prepare staff passes to facilitate employee access