HR & Admin Assistant

ANN YU CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A construction company in Singapore is seeking a dedicated HR & Admin Assistant to support daily operations. Responsibilities include recruitment coordination, preparation of HR documents, and general administrative tasks. The ideal candidate should possess strong organizational skills, be proficient in Microsoft Office, and be able to work independently. This position is suitable for fresh graduates and entry-level candidates, offering a structured environment to develop HR and administrative skills. Working days are Monday to Friday, with hours from 9 am to 5 pm.

Qualifications

• Meticulous and organized with strong record-keeping skills.
• Fresh graduates and entry-level candidates are welcome.
• Ability to work independently and meet deadlines.

Responsibilities

• Assist in recruitment coordination and document preparation.
• Manage HR documents and handle work pass matters.
• Perform general administrative tasks and manage correspondence.

Skills

Microsoft Office

Communication skills

Data Entry

HR Policies

Team Player

Job description

Roles & Responsibilities

We are looking for a dedicated and detail‑oriented HR & Admin Assistant to support daily Human Resource and administrative operations. The ideal candidate should be organised, responsible, and able to assist in HR documentation, data updating, and general administrative duties.

Human Resource Support

• Assist in recruitment coordination such as arranging interviews and preparing required documents
• Prepare HR documents including appointment letters, confirmation letters, termination letters, and warning letters, etc
• Support work pass matters for foreign workers (applications, renewals, cancellations)
• Assist in handling staff insurance and medical matters (claims, work injury compensation, PCP etc.)
• Provide assistance to site workers on HR‑related queries

Administrative Duties

• Perform general administrative tasks including documentation, filing, and updating data
• Check‑in and check‑out workers from dormitories and update OFWAS
• Handle incoming calls, emails, and daily correspondence professionally
• Assist in training arrangements including enrolment, scheduling, and updating training records
• Create new joiners’ profiles and update work permit / passport expiry dates in the Opensoft system
• Perform any other ad‑hoc duties assigned by the manager or management

Requirements

• Meticulous, organised, and able to maintain accurate records
• Good interpersonal and communication skills
• Able to meet deadlines and work independently
• Proficient in Microsoft Office applications
• Fresh graduates and entry‑level candidates are welcome to apply

Language

Chinese & English

Working days

Monday to Friday

Working Hours

9.00am-5.00pm (Including 1 hours break)

Skills

• Microsoft Office
• Microsoft Excel
• Inventory
• Arranging
• Administration
• Data Entry
• Office Administration
• HR Policies
• Human Resource
• Administrative Support
• Team Player
• Microsoft Word
• HR Software
• Scheduling