HR and Admin Executive

HWEE WAH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

HWEE WAH ENGINEERING PTE. LTD. is seeking an HR administrator to maintain employee records, manage work passes, and oversee onboarding and offboarding in Singapore.

You will ensure compliance with licenses, certifications, and insurance, coordinate training renewals, and support payroll-related attendance. Ideal candidates hold a Diploma in Human Resources, have 3 years of relevant experience (construction preferred), be proficient in Microsoft Office, and possess strong organisational skills

Qualifications

• Diploma in Human Resources or equivalent required.
• 3 years of relevant experience, preferably in construction industry.
• Proficient in Microsoft Office (Word/Excel).
• Strong organisation and attention to detail.

Responsibilities

• Maintain accurate and up-to-date employees records and documentation in HRIS and digital folders.
• Handle the application, renewal and cancellation of all work passes.
• Monitor the validity of employees’ skills and safety training and arrange recertification.
• Monitor government licenses, certifications and insurance, assist renewals.
• Oversee workers’ onboarding and off-boarding, including dormitory and relocation tasks.
• Handle leave administration and attendance tracking for payroll.
• Manage general admin and procurement tasks, and perform other duties as assigned.

Skills

Organisational skills

Attention to detail

Prioritisation

Communication

Education

Diploma in Human Resources or equivalent

Tools

Microsoft Office

Job description

Job Responsibilities

• Maintain accurate and up-to-date employees records and documentation in HRIS and digital folders
• Handle the application, renewal and cancellation of all work passes
• Monitor the validity of employees’ skills and safety training and arrange for them to attend re-certification before the certificates expire. Enrol employees for training as instructed
• Monitor the validity of all government licenses, company certifications and insurance coverage to ensure no lapse and assist in the renewal of these licenses, certifications and insurances
• Responsible for workers’ on-boarding and off-boarding matters, including, but not limiting to, compliance with all pre-requisites before workers can enter Singapore, handle accommodation-related matters like dormitory check-in and check-out and sourcing for new dormitories when required, purchase of air-tickets for repatriation and ensure all outstanding payment to workers are made and all company equipment are returned before they depart
• Handle leave administration and attendance tracking for accurate payroll processing
• Manage general administration matters such as office admin, procurement admin, and perform any other duties as assigned

Job Requirements

• Diploma in Human Resources or equivalent
• 3 years of relevant experiences, preferably in construction industry
• Competent in Microsoft Office (Word and Excel)
• Have good organisational skills and an eye for detail
• Able to priorities efficiently and not lose sight of tasks on-hand