Admin and HR Assistant

The People Lab; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The People Lab is seeking an HR Administration and Office Admin professional in Singapore to manage and coordinate project administrative work, maintain submission documents, and assist in sourcing materials and quotations. The role also supports HR tasks, events, and ISO operations, requiring confidentiality and Chinese communication for stakeholder interactions.

Candidates should have at least 2 years in HR/office admin within a construction environment, with strong MS Office skills and

Qualifications

• Minimum 2 years of experience in HR administration and office admin.
• Must have experience in a construction company.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Able to handle confidential information with professionalism and discretion.
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors.

Responsibilities

• Manage, coordinate and document the project administrative work.
• Manage, keep record and update all submission documents and liaise with internally project personnel.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Manages, files and updates records including and not limited to catalogue, project documentation.
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests.
• Assist in organizing company events and social activities.
• Support HR functions, including maintaining employee records and assisting in the onboarding process.
• Handle ISO application, information updates and renewal.

Skills

Communication

Interpersonal skills

Discretion / confidentiality

Chinese communication

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities:

• Manage, coordinate and document the project administrative work
• Manage, keep record and update all submission document and liaise with internally project personnel
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Manages, files and updates records including and not limited to catalogue, project documentation
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests
• Assist in organizing company events and social activities
• Support HR functions, including maintaining employee records and assisting in the onboarding process
• Handle ISO application, information updates and renewal

Requirements:

• Minimum 2 years of experience in HR administration and office admin
• Musthave experience in a construction company
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors

All applications will be treated confidentially.

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