Admin and HR Assistant

THE PEOPLE LAB PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

THE PEOPLE LAB PTE. LTD. in Singapore seeks an HR administrator to support project administration and office operations in a construction setting.

You will manage, coordinate and document project admin work, keep records, liaise with internal project personnel, and assist in material sourcing and vendor quotations. You will also coordinate accommodation, transport and visiting tours for company guests, help organize company events and social activities, and support HR functions including

Qualifications

• Minimum 2 years of HR administration and office admin experience.
• Experience in a construction company.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Able to handle confidential information with professionalism and discretion.
• Must communicate in Chinese due to Chinese-speaking stakeholders/vendors.

Responsibilities

• Manage and document project administrative work.
• Record and update submission documents; liaise with project personnel.
• Assist in sourcing materials and compiling vendor quotations.
• Maintain and update records including project documentation and catalogues.
• Coordinate accommodation, transportation and visiting tours for company guests.
• Assist in organizing company events and social activities.
• Support HR functions including maintaining employee records and onboarding.
• Handle ISO applications and information updates/ renewals.

Skills

Communication

Interpersonal skills

Discretion

Tools

MS Office

Job description

Responsibilities

• Manage, coordinate and document the project administrative work
• Manage, keep record and update all submission document and liaise with internally project personnel
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Manages, files and updates records including and not limited to catalogue, project documentation
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests
• Assist in organizing company events and social activities
• Support HR functions, including maintaining employee records and assisting in the onboarding process
• Handle ISO application, information updates and renewal

Requirements

• Minimum 2 years of experience in HR administration and office admin
• Must have experience in a construction company
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors

All applications will be treated confidentially.

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