HR Admin

CLARITY E&C PTE. LTD.; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

CLARITY E&C PTE. LTD. in Singapore is seeking an organized HR/Recruitment Coordinator to support end-to-end recruitment activities and manpower administration.

You will manage documentation, maintain accurate records, and coordinate with employers, training centres, and government agencies. The role requires strong MS Office skills, excellent English communication, and the ability to handle multiple tasks with precision.

Qualifications

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related discipline.

Responsibilities

• Coordinate recruitment activities, manage worker documentation, and ensure smooth admin follow-up.
• Maintain records of worker applications, approvals, nominations, tagging submissions, and deployment progress.
• Verify workers' personal details, qualifications, training certificates, employment experience, and supporting documents before submission.
• Monitor timelines, submission deadlines, outstanding documents, and follow-up actions.
• Coordinate with employers, training centres, recruitment partners, and government agencies as needed.
• Coordinate recruitment activities with overseas recruitment agencies, vocational training institutions, and manpower sourcing partners.
• Assist in shortlisting candidates based on employers' manpower requirements.
• Arrange and coordinate worker interviews, including online interviews and practical skills assessments where applicable.
• Maintain records of interview results and candidate evaluations.
• Maintain updated worker databases, including passport details, qualifications, certifications, application status, and deployment information.
• Track workers' progress from recruitment and selection through tagging, work pass applications, and deployment.
• Coordinate administrative and logistical arrangements, including training schedules, assessment bookings, medical examinations, travel arrangements, and arrival schedules where applicable.
• Maintain organised digital filing systems and structured recruitment databases.
• Prepare regular progress updates highlighting completed tasks, outstanding matters, and required follow-up actions.
• Diploma or equivalent qualification in Business Administration, Human Resources, or a related discipline.
• Previous experience in recruitment, manpower administration, HR coordination, or project administration will be advantageous.

Skills

MS Office

Excel

Word

Outlook

English communication

Record keeping

Organizational skills

Stakeholder coordination

Independent worker

Multitasking

Education

Diploma or equivalent qualification in Business Administration, Human Resources, or a related discipline

Job description

• coordinating recruitment activities, managing worker documentation, and ensuring smooth administrative follow-up throughout the recruitment and deployment stages.
• Maintain accurate records of worker applications, approvals, worker nominations, tagging submissions, and deployment progress.
• Verify workers' personal particulars, qualifications, training certificates, employment experience, and supporting documents before submission.
• Monitor application timelines, submission deadlines, outstanding documents, and follow-up actions.
• Coordinate with relevant stakeholders, including employers, training centres, recruitment partners, and government agencies, where necessary.
• Coordinate recruitment activities with overseas recruitment agencies, vocational training institutions, and manpower sourcing partners.
• Assist in shortlisting candidates based on employers' manpower requirements.
• Arrange and coordinate worker interviews, including online interviews and practical skills assessments where applicable.
• Maintain structured records of interview results, candidate evaluations, and selection outcomes.
• Maintain updated worker databases, including passport details, qualifications, certifications, application status, and deployment information.
• Track workers' progress from recruitment and selection through tagging, work pass applications, and eventual deployment.
• Coordinate administrative and logistical arrangements, including training schedules, assessment bookings, medical examinations, travel arrangements, and arrival schedules where applicable.
• Maintain organised digital filing systems and structured recruitment databases.
• Prepare regular progress updates highlighting completed tasks, outstanding matters, and required follow-up actions.
• Diploma or equivalent qualification in Business Administration, Human Resources, or a related discipline.
• Previous experience in recruitment, manpower administration, HR coordination, or project administration will be advantageous.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Good written and verbal communication skills in English.
• Able to maintain accurate records, manage spreadsheets, and organise documentation systematically.
• Comfortable coordinating with multiple stakeholders, including overseas partners.
• Able to work independently, prioritise tasks, and manage multiple ongoing assignments.
• Experience in Singapore's construction industry, foreign worker recruitment, or work pass administration will be an added advantage but is not mandatory.