HR Executive

EXPONENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

EXPONENT PTE. LTD. is seeking an HR professional to manage end-to-end recruitment, overseas hires, and onboarding for Singapore. You will coordinate with agencies and portals, prepare employment documents, and ensure regulatory compliance including MOM, PDPA, and payroll processing in collaboration with the Finance team.

The role requires 3 years of HR experience, knowledge of Singapore statutes, and willingness to visit project sites as needed.

Qualifications

• Diploma or degree in HRM, Business Admin, or related field.
• Minimum 3 years HR experience; construction industry a plus.
• Knowledge of Singapore Employment Act and MOM regulations.
• Experience with HRIS and full payroll processing.
• Excellent communication and interpersonal skills.
• Detail-oriented and able to handle confidential information.
• Willing to visit project sites as needed.

Responsibilities

• Manage end-to-end recruitment including overseas hires relocating to Singapore.
• Coordinate with recruitment agencies and job portals such as MyCareersFuture and LinkedIn, ensuring compliance with Singapore's Fair Consideration Framework.
• Prepare offer letters, employment contracts, confirmation letters, and other employment documentation.
• Coordinate onboarding programmes, including product training, compliance requirements, and hospital-access arrangements for field staff.
• Manage Pass applications, renewals, and cancellations with the Ministry of Manpower (MOM).
• Ensure compliance with the Employment Act, Workplace Fairness legislation, Tripartite Guidelines, CPF, and other statutory requirements.
• Maintain employee records in accordance with the PDPA, working closely with the Data Protection Officer.
• Support HR setup and compliance initiatives for regional entities.
• Coordinate monthly payroll processing, CPF, SDL, and IR8A/AIS submissions with the Finance team.
• Administer employee leave, medical benefits, insurance, and expense claims.
• Support annual salary and benefits benchmarking exercises.
• Administer sales commission and incentive schemes in accordance with approved plans.
• Coordinate probation reviews, annual performance appraisals, and KPI-setting.
• Coordinate mandatory construction-related training (CSOC, BCSS, safety briefings, equipment operation courses) and track training expiry dates.
• Support succession planning and career development initiatives for key roles.
• Maintain and update the employee handbook and HR policies.
• Support employee relations matters, including grievances, disciplinary processes, resignations, and exit interviews.
• Drive employee engagement and retention initiatives, including company events and internal activities.
• Maintain HRIS records and HR documentation with accuracy and confidentiality.
• Prepare headcount, turnover, and manpower cost reports for management.
• Support ISO and GDP audits by maintaining training records, job descriptions, and HR documentation.

Skills

3 years HR experience

Strong communication

Interpersonal skills

Detail-oriented

Confidential information handling

Willingness to visit project sites

Singapore Employment Act knowledge

MOM regulations knowledge

HRIS/payroll systems experience

Education

Diploma/Degree in HRM or Business Admin

Tools

HRIS/Payroll systems

Job description

Job Description

• Manage end-to-end recruitment including overseas hires relocating to Singapore.

• Coordinate with recruitment agencies and job portals such as MyCareersFuture and LinkedIn, ensuring compliance with Singapore's Fair Consideration Framework.

• Prepare offer letters, employment contracts, confirmation letters, and other employment documentation.

• Coordinate structured onboarding programmes, including product training, compliance requirements, and hospital-access arrangements for field staff.

• Manage Pass applications, renewals, and cancellations with the Ministry of Manpower (MOM).

• Ensure compliance with the Employment Act, Workplace Fairness legislation, Tripartite Guidelines, CPF, and other statutory requirements.

• Maintain employee records in accordance with the Personal Data Protection Act (PDPA), working closely with the company's Data Protection Officer.

• Support HR setup and compliance initiatives for regional entities.

• Coordinate monthly payroll processing, CPF, SDL, and IR8A/AIS submissions with the Finance team.

• Administer employee leave, medical benefits, insurance, and expense claims.

• Support annual salary and benefits benchmarking exercises.

• Administer sales commission and incentive schemes in accordance with approved plans.

• Coordinate probation reviews, annual performance appraisals, and KPI-setting

• Coordinate mandatory construction-related training (CSOC, BCSS, safety briefings, equipment operation courses) and track training expiry dates.

• Support succession planning and career development initiatives for key roles.

• Maintain and update the employee handbook and HR policies.

• Support employee relations matters, including grievances, disciplinary processes, resignations, and exit interviews.

• Drive employee engagement and retention initiatives, including company events and internal activities.

• Maintain HRIS records and HR documentation with accuracy and confidentiality.

• Prepare headcount, turnover, and manpower cost reports for management.

• Support ISO and GDP audits by maintaining training records, job descriptions, and HR documentation.

Qualifications & Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.

• 3 years of HR experience (Construction industry experience is an advantage).

• Knowledge of Singapore Employment Act and MOM regulations.

• Experience using HRIS/payroll systems with complete payroll experience.

• Strong communication and interpersonal skills.

• Detail-oriented, organized, and able to handle confidential information.

• Willingness to visit project sites when needed.