Graduate Programs Operations Coordinator

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

National University of Singapore is seeking an administrative professional to support graduate residency training and research programmes. You will coordinate admissions, curriculum schedules, examinations, faculty support, student records, and research administration to ensure smooth postgraduate education delivery.

You will work with faculty, senior management, and interdisciplinary offices to enable cutting-edge research initiatives and effective programme operations.

Qualifications

• Strong written and verbal communication skills, with ability to draft emails and basic reports.
• Solid organisational and time-management abilities in a fast-paced environment.
• Experience in higher education, programme administration, or research administration is an advantage; entry-level candidates welcome.
• Familiar with academic management systems (e.g. student records, examination portals).
• Proactive, meticulous, and able to work independently or as part of a team.

Responsibilities

• Providing administrative support for 3 postgraduate programmes.
• Coordinating admissions activities, including application processing, interview scheduling, and outcomes release within academic calendars.
• Partnering with faculty, adjunct faculty, external lecturers and partner institutions to deliver courses and learning activities.
• Coordinating timetable planning, student assessments, teaching coverage, and continual assessment materials with Programme Directors.
• Administering examination matters (e.g. question collation, marking distribution, marks collation).
• Assisting in HR and Finance matters such as teaching staff appointments, Concur claims, procurement, and reimbursements.
• Providing research administration support for graduate programmes and projects.
• Managing conference leave, funding applications, and PhD Qualifying and Oral Examinations for postgraduate students.
• Coordinating thesis management, progress reports, and grant submissions.
• Updating MSc/PhD student leave records and course matters.

Skills

Written & verbal communication

Organisational & time-management

Collaborative team player

Proactive & meticulous

Education

Polytechnic Diploma

Tools

Microsoft Office

Academic management systems

Examination portals

Job description

National University of Singapore is seeking an administrative professional to support graduate residency training and research programmes. You will coordinate admissions, curriculum schedules, examinations, faculty support, student records, and research administration to ensure smooth postgraduate education delivery.

You will work with faculty, senior management, and interdisciplinary offices to enable cutting-edge research initiatives and effective programme operations.