Graduate Programs Admin & Compliance Specialist

National University of Singapore; Singapore; On-site; SGD 27,900 - 39,060; Part time

Job summary

National University of Singapore is seeking a Temporary Management Assistant Officer for the Office of Graduate Programmes at Kent Ridge Campus. The role involves verification of academic documents, handling communications with students and institutions, and providing general administrative support during peak periods.

You will support registration desks, events, and examination processes on-site, liaising with stakeholders to ensure accurate records and smooth operations.

Qualifications

• Polytechnic Diploma or equivalent, preferably with prior experience in administrative or operations support.
• At least 1 to 2 years of relevant working experience in an administrative, education, or operations support role.
• Familiarity with handling documentation, data checks, and process-driven tasks.
• Ability to manage high-volume and time-sensitive work with accuracy and attention to detail.
• Good interpersonal and communication skills, with the ability to liaise with multiple stakeholders.
• Proficiency in Microsoft Office applications.

Responsibilities

• Conduct manual verification of academic certificates and transcripts for non-US qualifications.
• Cross-check the authenticity of awarding institutions and supporting documents.
• Manage and track verification-related email correspondence with students and institutions.
• Follow up on incomplete, unclear, or inconsistent documentation.
• Maintain proper audit trails and documentation records to ensure compliance.
• Support examination results processing, including administrative checks for accuracy and completeness.
• Provide on-site support during student registration, including physical document verification and identity checks.
• Assist with registration desk operations and queue management.
• Provide administrative support for commencement, orientation, and other academic events.
• Perform other ad hoc administrative duties as assigned to ensure continuity of operations during peak periods.

Skills

Documentation handling

Microsoft Office

Interpersonal communication

Attention to detail

Education

Polytechnic Diploma

Job description

National University of Singapore is seeking a Temporary Management Assistant Officer for the Office of Graduate Programmes at Kent Ridge Campus. The role involves verification of academic documents, handling communications with students and institutions, and providing general administrative support during peak periods.

You will support registration desks, events, and examination processes on-site, liaising with stakeholders to ensure accurate records and smooth operations.