Executive Admin & Scheduling Specialist

J.S.W; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

J.S.W in Singapore is seeking an entry-level Executive Assistant/Secretary to support busy professionals with calendar management, document handling, and travel logistics.

You will screen calls, manage emails, coordinate site visits, and ensure timely responses to urgent inquiries, while maintaining filing systems and office supplies.

The ideal candidate has strong interpersonal skills, proficiency in Microsoft Office, and good organisational abilities; prior reception or PA experience is a plus.

Qualifications

• Excellent interpersonal and empathetic skills.
• Proficient with Microsoft Office and Windows.
• Entry-level in secretarial/PA or related field preferred.

Responsibilities

• Unified Calendar Management: Synchronise and manage schedules for professionals to prevent double-booking.
• Communication Gateway: Screen calls and manage email inboxes for both roles to ensure timely responses to urgent inquiries.
• Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries.
• Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated

Skills

Microsoft Office

Interpersonal skills

Organisational skills

Windows applications

Empathy

Tools

Microsoft Office

Windows Applications

Job description

J.S.W in Singapore is seeking an entry-level Executive Assistant/Secretary to support busy professionals with calendar management, document handling, and travel logistics.

You will screen calls, manage emails, coordinate site visits, and ensure timely responses to urgent inquiries, while maintaining filing systems and office supplies.

The ideal candidate has strong interpersonal skills, proficiency in Microsoft Office, and good organisational abilities; prior reception or PA experience is a plus.