Front Office & Admin Specialist (Reception & Operations)

GATEWAY SEARCH PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

GATEWAY SEARCH PTE. LTD. in Singapore seeks an organized Office Administrator to manage front desk operations, visitors, mail, and daily office tasks. You will coordinate meetings/events and collaborate with IT, HR, and Finance to support various admin activities.

The role emphasizes SAP data entry, invoices, and reports, with a strong focus on service-oriented professionalism and multitasking in a fast-paced environment.

Qualifications

• 1-2 years' relevant experience in reception/office administration/front office/customer service.
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook.
• SAP experience is an advantage.
• Strong communication and interpersonal skills.
• Professional, friendly, and service-oriented personality.
• Highly organized, detail-oriented, and able to multitask.
• Able to work independently and handle pressure.

Responsibilities

• Manage reception and visitors, calls, emails, access passes, and deliveries.
• Coordinate meeting rooms, meetings, training sessions, and events.
• Handle mail, courier, parcels, and shipments.
• Maintain office, pantry, meeting rooms, supplies, equipment, and facilities.
• Coordinate with vendors, building management, IT, and internal departments.
• Support Finance & Admin with SAP data entry, invoices, purchase orders, payments, expense claims, filing, and reports.
• Maintain documents, records, assets, access cards, keys, and lockers.
• Support HR onboarding/offboarding and employee administration.
• Assist with BCP, fire drills, emergency preparedness, and office activities.
• Provide general administrative and travel support to other departments.
• Cover the Administrative Executive when required.
• Perform ad-hoc office and administrative duties.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Customer service

Independence

Tools

Microsoft Office

SAP

Job description

GATEWAY SEARCH PTE. LTD. in Singapore seeks an organized Office Administrator to manage front desk operations, visitors, mail, and daily office tasks. You will coordinate meetings/events and collaborate with IT, HR, and Finance to support various admin activities.

The role emphasizes SAP data entry, invoices, and reports, with a strong focus on service-oriented professionalism and multitasking in a fast-paced environment.