Professional Front Desk & Admin Specialist - Singapore

Gateway Search; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Gateway Search is seeking a professional Receptionist for our Singapore office. You will be the first point of contact, welcoming visitors and handling calls while providing general administrative support.

The role requires a polished, well‑presented individual with strong communication and organizational skills, able to multitask in a fast‑paced CBD environment. Mandarin is a plus for stakeholder communication.

Qualifications

• 2–5 years in receptionist/front desk/office administration.
• Excellent verbal and written communication; Mandarin a plus.
• Professional appearance and strong interpersonal skills.
• Proficient in Microsoft Office.
• Good organisational and multitasking abilities.

Responsibilities

• Greet and welcome visitors, clients and partners in a professional manner.
• Manage the reception area to maintain a welcoming office environment.
• Answer, screen and direct incoming calls and enquiries.
• Register visitors and coordinate meeting room arrangements.
• Receive and distribute mail and courier deliveries.
• Coordinate meeting rooms, office supplies and facilities.
• Liaise with building management, vendors and service providers.
• Provide general administrative support to the office and management team.
• Assist with travel arrangements and other ad‑hoc tasks.
• Maintain confidentiality and handle sensitive information.
• Support company events and office activities.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Organization

Interpersonal skills

MS Office

Tools

Microsoft Office

Job description

Gateway Search is seeking a professional Receptionist for our Singapore office. You will be the first point of contact, welcoming visitors and handling calls while providing general administrative support.

The role requires a polished, well‑presented individual with strong communication and organizational skills, able to multitask in a fast‑paced CBD environment. Mandarin is a plus for stakeholder communication.