Reception & Office Operations Specialist

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a friendly receptionist to greet visitors, answer calls, and keep the front desk professional. You will manage meeting room bookings via Outlook and assist with mail, courier, and basic office operations.

You will also support office security, coordinate vendors, handle weekly lunch orders, and assist with Concur invoice processing after training. This role requires proactive multitasking and strong customer service in a busy office environment.

Qualifications

• Must be able to greet visitors and direct to the right person.
• Able to answer and screen incoming calls.
• Proficient in multitasking at front desk and reception duties.

Responsibilities

• Greet and welcome visitors at the office reception and direct to appropriate person/meeting room/office.
• Answer and screen incoming phone calls.
• Keep reception area tidy and presentable and ensure all displays are in working order.
• Receive, sort and distribute daily mail and deliveries.
• Arrange international and local courier.
• Preparation of meeting rooms, serve drinks to visitors and tidy meeting rooms after use.
• Booking of meeting rooms for staff via Outlook.
• Maintain office security by following safety procedures and controlling access to non-public areas via the reception desk.
• Coordinate with vendors/ building management for office maintenance and servicing.
• Coordinate weekly office lunch and fruits.
• Submission of administrative related invoices in Concur – training provided.
• Coordinate procurement of office and supplies and perform administrative office duties.
• Other ad-hoc duties as assigned

Skills

Greet visitors

Phone screening

Multitasking

Communication

Administrative support

Tools

Outlook

Concur

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking a friendly receptionist to greet visitors, answer calls, and keep the front desk professional. You will manage meeting room bookings via Outlook and assist with mail, courier, and basic office operations.

You will also support office security, coordinate vendors, handle weekly lunch orders, and assist with Concur invoice processing after training. This role requires proactive multitasking and strong customer service in a busy office environment.