Front Desk & Office Operations Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a friendly office receptionist to greet visitors, answer calls, keep the front desk neat, and guide guests to the right person or meeting room.

You will book meeting rooms via Outlook, manage daily mail and couriers, coordinate with vendors for maintenance, support basic admin tasks in Concur, and assist with security procedures. This is a full-time, on-site role with training provided.

Qualifications

• Front-office receptionist experience preferred.
• Able to greet visitors and direct to meeting rooms.
• Basic invoice submission using Concur.
• Proactive and organized with attention to detail.

Responsibilities

• Greet and guide visitors to the right person or meeting room.
• Answer and screen incoming calls.
• Keep reception tidy and displays functional.
• Receive, sort and distribute mail and deliveries.
• Arrange local and international couriers.
• Prepare meeting rooms, serve drinks, tidy after use.
• Book staff meeting rooms via Outlook.
• Maintain office security and control access at reception.
• Coordinate with vendors/building management for maintenance.
• Coordinate weekly office lunch and fruit.
• Process administrative invoices in Concur (training provided).
• Procure office supplies and perform admin duties.
• Handle ad-hoc duties as assigned.

Skills

Reception experience

Phone screening

Outlook proficiency

Vendor coordination

Tools

Outlook

Concur

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking a friendly office receptionist to greet visitors, answer calls, keep the front desk neat, and guide guests to the right person or meeting room.

You will book meeting rooms via Outlook, manage daily mail and couriers, coordinate with vendors for maintenance, support basic admin tasks in Concur, and assist with security procedures. This is a full-time, on-site role with training provided.