Front Desk & School Admin Support Specialist

Private Advertiser; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Private Advertiser in Singapore seeks a competent Front Desk Administrator to support the School's General Office on a full-time basis. The role covers reception, document handling, and daily administrative tasks.

You will manage inquiries, coordinate communications, maintain attendance records, calendar events, and assist with events and graduations, ensuring smooth campus operations and professional service to staff, students and the public.

Qualifications

• Minimum 2 years of front desk, customer service and admin experience.
• Excellent interpersonal, communication, analytical and negotiation skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office and general office equipment.

Responsibilities

• Manning the front desk and attending to enquiries from the public, parents, students and other visitors.
• Receiving, sorting, handling and dispatching incoming and outgoing correspondence, letters and parcels.
• Managing all incoming telephone calls and directing them to relevant staff or departments.
• Facilitating issuance and collection of graduation and academic certificates.
• Updating and maintaining attendance records for students and staff.
• Managing internal facility bookings within the School campus and updating the internal calendar.
• Assisting with photocopying, printing, laminating and preparation of school-related materials.
• Coordinating transport arrangements for CCAs and school events.
• Arranging orders for fruit/health baskets and other office requirements.
• Assisting with refreshments and setting up event venues, including table skirting.
• Monitoring and replenishing office supplies and first aid contents.
• Handling emergency situations as instructed by authorised personnel.
• Performing other administrative duties as assigned by the Admin Manager or supervising officers.

Skills

Front desk experience

Customer service

Administrative experience

Interpersonal skills

Communication skills

Analytical skills

Negotiation skills

Independent work

Tools

MS Office

Office equipment

Job description

Private Advertiser in Singapore seeks a competent Front Desk Administrator to support the School's General Office on a full-time basis. The role covers reception, document handling, and daily administrative tasks.

You will manage inquiries, coordinate communications, maintain attendance records, calendar events, and assist with events and graduations, ensuring smooth campus operations and professional service to staff, students and the public.