School Front Desk & Admin Coordinator

WIDE WINGS PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

WIDE WINGS PTE. LTD. is seeking a proactive Front Desk Officer to support daily school operations in Singapore.

You will greet parents, visitors, staff, and students with professionalism, accept goods for staff, and coordinate with colleagues to ensure smooth receipt and distribution of materials. You will manage calls, assist with forms, maintain attendance records, and support the Sick Bay with basic first aid and related clerical tasks.

Qualifications

• Minimum qualification: GCE A-Level or Diploma or equivalent.
• At least 3 years of frontline customer service experience in a school setting.
• Proficiency with Microsoft Word and Excel is required.

Responsibilities

• Attend to walk-in customers in a professional, prompt and friendly manner.
• Accept goods for staff and coordinate receipt with staff.
• Handle incoming calls and answer within 3 rings.
• Issue stationery and loan items; guide users on the correct forms to use.
• Notify the General Office when supplies in Sick Bay need replenishment.
• Administer basic first aid to students in the Sick Bay and issue excusal slips.
• Manage lost and found items; ensure quick labeling and organization.
• Perform data entry and verify completeness of forms (MOE FAS, leave applications).
• Update latecomer records via the Google form and issue late slips; inform OM of corrective actions.
• Schedule and manage parents’ appointments for Parents-Teachers Meetings.
• Assist Discipline Master with safekeeping of Ezlink cards and handphones for latecomers/students.

Skills

Customer service

Front desk

Education

GCE A-Level or Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

WIDE WINGS PTE. LTD. is seeking a proactive Front Desk Officer to support daily school operations in Singapore.

You will greet parents, visitors, staff, and students with professionalism, accept goods for staff, and coordinate with colleagues to ensure smooth receipt and distribution of materials. You will manage calls, assist with forms, maintain attendance records, and support the Sick Bay with basic first aid and related clerical tasks.