Front Desk & Office Operations Specialist

Incisive Law LLC; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Incisive Law LLC invites applications for a receptionist/administrative support role based in Singapore. You will welcome visitors, manage meeting rooms, handle mail and deliveries, and support daily office operations, including onboarding and facilities coordination.

You will work with a professional team, use MS Office regularly, and ensure a tidy, organized front desk capable of multitasking in a fast-paced environment.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• Previous experience in reception, front desk or administrative support roles preferred.
• Fresh graduates with a positive attitude and strong communication skills are welcome to apply.
• Good verbal and written communication skills in English.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Pleasant personality with a professional appearance and a customer-oriented mindset.
• Strong organisational skills, attention to detail and the ability to multitask effectively.
• Responsible, proactive and able to work independently as well as within a team.
• Good interpersonal skills with the ability to interact professionally with people at all levels.

Responsibilities

• Greet visitors, confirm host and meeting details, and escort guests to meeting rooms.
• Manage meeting room bookings, check availability and prepare rooms for scheduled meetings.
• Handle mail, deliveries, and courier arrangements; log incoming items and distribute promptly.
• Assist with printing, scanning, filing, and replenishing office supplies.
• Set up workstations for onboarding, including access provision and IT coordination.
• Coordinate facilities and liaise with building management on maintenance and vendor visits.
• Prepare firm communications and assist with firm events and staff engagement activities.

Skills

Strong communication

Organizational skills

Attention to detail

Teamwork

Customer service mindset

Education

GCE O'Level

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook / Office 365

Job description

Incisive Law LLC invites applications for a receptionist/administrative support role based in Singapore. You will welcome visitors, manage meeting rooms, handle mail and deliveries, and support daily office operations, including onboarding and facilities coordination.

You will work with a professional team, use MS Office regularly, and ensure a tidy, organized front desk capable of multitasking in a fast-paced environment.