Dynamic Front Desk & Administrative Operations Specialist

Gateway Search Pte Ltd; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

Gateway Search Pte Ltd in Singapore seeks a proactive Administrative Executive to manage reception, front-of-house duties, and general office support. You will coordinate meetings, handle mail and shipments, and liaise with vendors and internal teams to keep operations running smoothly.

The role requires 1–2 years in reception or office administration, strong MS Office skills, and excellent communication. SAP is an advantage.

Qualifications

• 1–2 years’ relevant experience in reception, office administration, front office, or customer service.
• Good Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
• SAP experience is an advantage.
• Strong communication and interpersonal skills.
• Professional, friendly, and service‑oriented personality.
• Highly organized, detail‑oriented, and able to multitask.
• Able to work independently and handle pressure.

Responsibilities

• Manage reception and visitors, calls, emails, access passes, and deliveries.
• Coordinate meeting rooms, meetings, training sessions, and events.
• Handle mail, courier, parcels, and shipments.
• Maintain office, pantry, meeting rooms, supplies, equipment, and facilities.
• Coordinate with vendors, building management, IT, and internal departments.
• Support Finance & Admin with SAP data entry, invoices, purchase orders, payments, expense claims, filing, and reports.
• Maintain documents, records, assets, access cards, keys, and lockers.
• Support HR onboarding/offboarding and employee administration.
• Assist with BCP, fire drills, emergency preparedness, and office activities.
• Provide general administrative and travel support to other departments.
• Cover the Administrative Executive when required.
• Perform ad-hoc office and administrative duties.

Skills

Microsoft Office

SAP experience

Communication skills

Organizational skills

Independent worker

Job description

Gateway Search Pte Ltd in Singapore seeks a proactive Administrative Executive to manage reception, front-of-house duties, and general office support. You will coordinate meetings, handle mail and shipments, and liaise with vendors and internal teams to keep operations running smoothly.

The role requires 1–2 years in reception or office administration, strong MS Office skills, and excellent communication. SAP is an advantage.