Front Desk & Office Operations Coordinator

HoYoverse; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

HoYoverse seeks a proactive Office Administrator to be the first point of contact for our Singapore office and to support daily operational needs. You will greet visitors, manage front-desk security, and maintain a tidy, professional reception area.

Responsibilities include handling mail and deliveries, coordinating meeting rooms, events, travel, and basic catering, and assisting with onboarding and staff inquiries.

Qualifications

• Professional, patient, and service-oriented attitude.
• Strong logical thinking and sound judgment in daily operations.
• Good communication and interpersonal skills.
• Organized, reliable, and able to manage multiple tasks effectively.
• Experience in office administration, reception, or related roles is beneficial.

Responsibilities

• Greet and assist visitors while managing front-desk security and visitor records.
• Maintain an organized, tidy, and professional office and reception area.
• Answer and direct phone calls in a clear and professional manner.
• Handle mail, courier arrangements, deliveries, and gift packages.
• Support meeting room bookings, preparation, and basic catering arrangements.
• Assist with internal events, office meals, and simple travel coordination.
• Monitor and replenish office supplies; support basic equipment maintenance.
• Assist with onboarding procedures and respond to general staff inquiries.
• Provide administrative and clerical support to ensure smooth office operations.

Skills

Customer service mindset

Communication

Organization

Interpersonal skills

Job description

HoYoverse seeks a proactive Office Administrator to be the first point of contact for our Singapore office and to support daily operational needs. You will greet visitors, manage front-desk security, and maintain a tidy, professional reception area.

Responsibilities include handling mail and deliveries, coordinating meeting rooms, events, travel, and basic catering, and assisting with onboarding and staff inquiries.