Front Desk & Office Operations Coordinator

COGNOSPHERE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

COGNOSPHERE PTE. LTD. is seeking a proactive Office Administrator to be the first point of contact in the office and to support daily operations. The role requires a service-oriented mindset, patience, and the ability to manage administrative tasks efficiently.

You will greet visitors, manage front-desk security, handle calls professionally, and assist with meetings, travel, and basic catering. The ideal candidate is organized, reliable, and capable of juggling multiple duties with ease.

Qualifications

• Professional, patient, and service-oriented attitude.
• Strong logical thinking and sound judgment for daily operations.
• Good communication and interpersonal skills.
• Organized, reliable, and able to manage multiple tasks effectively.

Responsibilities

• Greet and assist visitors while managing front-desk security and visitor records.
• Maintain an organized, tidy, and professional office and reception area.
• Answer and direct phone calls in a clear and professional manner.
• Handle mail, courier arrangements, deliveries, and gift packages.
• Support meeting room bookings, preparation, and basic catering arrangements.
• Assist with internal events, office meals, and simple travel coordination.
• Monitor and replenish office supplies; support basic equipment maintenance.
• Assist with onboarding procedures and respond to general staff inquiries.
• Provide administrative and clerical support to ensure smooth office operations.

Skills

Communication skills

Customer service

Reception

Organizational skills

Multitasking

Job description

COGNOSPHERE PTE. LTD. is seeking a proactive Office Administrator to be the first point of contact in the office and to support daily operations. The role requires a service-oriented mindset, patience, and the ability to manage administrative tasks efficiently.

You will greet visitors, manage front-desk security, handle calls professionally, and assist with meetings, travel, and basic catering. The ideal candidate is organized, reliable, and capable of juggling multiple duties with ease.