Front Desk & Administrative Specialist

People Profilers; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

People Profilers Pte Ltd in Singapore is seeking a capable Front Desk Administrator to welcome visitors, handle correspondence, and coordinate meetings. You will support management, manage mail, arrange catering, and assist with in-house events, while maintaining office supplies and a tidy environment.

This role requires at least 2 years of front desk experience, strong communication, and a proactive, organized approach to teamwork.

Qualifications

• Minimum 2 years experience in front desk, receptionist, or administrative support roles.
• Strong communication and interpersonal skills.
• Independent, proactive, and highly organized, with a positive attitude and ability to work effectively within a team.

Responsibilities

• Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming front desk experience.
• Manage daily administrative operations, including correspondence, email communications, and office announcements.
• Coordinate scheduling of meetings, conferences, and events, including room bookings, audiovisual setup, and catering arrangements.
• Maintain office supplies, equipment, and communal areas, ensuring neatness and adequate stock levels for stationery, pantry items, and corporate materials.
• Track and manage mail services, postage, courier deliveries, and parking records.
• Provide support to management, including assistance with insurance claims and other ad hoc administrative tasks.
• Assist with in-house food and beverage services during meetings or events, coordinating with internal staff.
• Offer general administrative support to other departments and backup assistance to senior executives when required.

Skills

Communication

Interpersonal skills

Organization

Proactive

Team collaboration

Education

GCE O Level or equivalent

Job description

People Profilers Pte Ltd in Singapore is seeking a capable Front Desk Administrator to welcome visitors, handle correspondence, and coordinate meetings. You will support management, manage mail, arrange catering, and assist with in-house events, while maintaining office supplies and a tidy environment.

This role requires at least 2 years of front desk experience, strong communication, and a proactive, organized approach to teamwork.