Front Desk & Office Operations Coordinator

Simpson Thacher & Bartlett LLP; Singapore; Hybrid; SGD 36,000 - 52,000; Full time

Job summary

Allhires is seeking a dedicated receptionist to provide full-time front desk support in our Singapore office. You will welcome visitors, manage phone calls and badge issuance, and coordinate with facilities for conference rooms and mail handling.

The role includes onboarding support for new hires, coordinating housing and transport, and assisting with travel arrangements. You will work with the team to maintain efficiency, confidentiality, and professional client service.

Qualifications

• 2–3 years of relevant experience in reception, facilities management or office operations.
• Experience in reception, facilities management or office operations is highly regarded.
• Strong written and spoken English; knowledge of another language is a plus.
• Bachelor’s degree or equivalent preferred.

Responsibilities

• Provides full-time receptionist and front desk support during office hours.
• Welcomes and assists visitors, handles main-line calls and transfers, and manages temporary badge issuance.
• Oversees conference-room management, mail, courier needs, taxi bookings, and pantry coordination.
• Supports onboarding for new hires and summer associates; coordinates housing, transport, and workspace setup.
• Assists in law society matters (registrations, filings, etc.) and supports travel coordination and expense reimbursements.
• Manages emergency escalation procedures and coordinates with internal teams and service providers.
• Offers general administrative and secretarial backup to ensure smooth office operations in Singapore.

Skills

Reception

Facilities management

Office operations

Education

Bachelor's degree

Job description

Allhires is seeking a dedicated receptionist to provide full-time front desk support in our Singapore office. You will welcome visitors, manage phone calls and badge issuance, and coordinate with facilities for conference rooms and mail handling.

The role includes onboarding support for new hires, coordinating housing and transport, and assisting with travel arrangements. You will work with the team to maintain efficiency, confidentiality, and professional client service.