Front Desk & Office Operations Specialist

STRAITS INT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

STRAITS INT PTE. LTD. is seeking a reliable Front Desk & Administrative Executive to keep the office running smoothly in Singapore. The role covers reception, general administration, pantry, facilities coordination, events and day-to-day office upkeep, working closely with staff, vendors and building management.

The ideal candidate will be hands-on, proactive and capable of handling a variety of tasks in a fast-paced environment while maintaining a welcoming office atmosphere.

Qualifications

• Minimum GCE O-Level or equivalent.
• 1–3 years of experience in office administration, office support or a similar role preferred.
• Good organisational and time-management skills.
• Able to work independently and manage multiple tasks.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Responsible, reliable and service-oriented.
• Willing to assist with hands-on office support and events when required.

Responsibilities

• Welcome and attend to visitors, clients, and business associates in a professional and courteous manner.
• Manage incoming calls, direct enquiries to the relevant personnel, and handle general email enquiries where required.
• Coordinate visitor registration and notify the relevant employees of visitors' arrival.
• Receive, sort, and distribute incoming mail, courier deliveries, and documents.
• Support the day-to-day operations and administration of the office.
• Monitor and replenish office supplies, stationery, pantry supplies and other general office necessities.
• Arrange the purchase and delivery of pantry and office supplies.
• Coordinate the ordering and printing of name cards and other office materials.
• Manage incoming and outgoing mail, courier arrangements and deliveries.
• Receive and distribute office deliveries and documents to employees.
• Maintain proper records of office supplies, purchases and deliveries.
• Assist with visitor arrangements and provide general support to employees and guests.
• Liaise with building management on office access, facilities and maintenance matters.
• Coordinate with cleaning service providers and other vendors for office-related services.
• Assist with employee onboarding and preparation of workstations, access cards and other office requirements.
• Provide administrative and logistical support for company events and activities.
• Assist with event preparation, set-up and coordination as required.
• Support marketing events and other company activities when required.
• Liaise with suppliers, contractors and service providers on office-related matters.
• Perform other ad hoc administrative, operational and office support duties as assigned by management.

Skills

Organisational skills

Time management

Communication skills

Independent work

Education

GCE O-Level

Tools

Microsoft Office

Job description

STRAITS INT PTE. LTD. is seeking a reliable Front Desk & Administrative Executive to keep the office running smoothly in Singapore. The role covers reception, general administration, pantry, facilities coordination, events and day-to-day office upkeep, working closely with staff, vendors and building management.

The ideal candidate will be hands-on, proactive and capable of handling a variety of tasks in a fast-paced environment while maintaining a welcoming office atmosphere.