Front Desk Cum Admin Executive

CHINA-BASE RESOURCE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Medical and dental benefits

Birthday gift voucher

Job summary

CHINA-BASE RESOURCE SINGAPORE PTE. LTD. is seeking a proactive front desk administrator to greet visitors and manage daily office tasks in a professional environment.

You will handle calls, emails, meeting arrangements, and vendor coordination, while supporting document filing, data entry, and expense claims. The role requires English and Mandarin proficiency and a neat, presentable appearance.

Qualifications

• Front desk or receptionist experience is preferred.
• Strong command of English and Mandarin Chinese (written and spoken).
• Excellent interpersonal and communication skills with a service-minded attitude.
• Able to maintain a professional appearance and dress standards.

Responsibilities

• Greet and attend to visitors in a professional and friendly manner.
• Handle incoming calls, emails, courier arrangements, and general enquiries.
• Manage meeting room bookings and assist with meeting arrangements.
• Support daily office administration including supplies, pantry items, access cards, name cards, parking, and vendor coordination.
• Assist with document filing, data entry, scanning, record keeping, and expense claims.
• Coordinate with internal departments and external service providers as required.
• Provide general administrative support to management and team members.
• Perform other ad-hoc administrative duties as assigned.

Skills

English & Mandarin

Interpersonal skills

Professional image

Independent worker

Education

GCE O Level / Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Responsibilities

• Greet and attend to visitors in a professional and friendly manner.
• Handle incoming calls, emails, courier arrangements, and general enquiries.
• Manage meeting room bookings and assist with meeting arrangements.
• Support daily office administration, including office supplies, pantry items, access cards, name cards, parking matters, and vendor coordination.
• Assist with document filing, data entry, scanning, record keeping, and business expense claims.
• Coordinate with internal departments and external service providers when required.
• Provide general administrative support to management and team members.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• Minimum GCE "O" Level, Diploma, or equivalent qualification.
• Prior experience in front desk, receptionist, administrative, or office support roles will be an advantage.
• Good command of English and Mandarin Chinese, both written and spoken, is required for handling business enquiries and communicating with Mandarin-speaking clients, suppliers and other external stakeholders.
• Good interpersonal and communication skills, with a service-minded attitude.
• Able to maintain a professional and presentable appearance in accordance with the company's dress and grooming standards, reflecting the professional image of the company in this front-facing role.
• Detail-oriented, responsible, proactive, and well-organized.
• Able to work independently and follow through on assigned tasks.
• Basic knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Immediate availability or the ability to start within short notice will be an advantage.

What We Offer

• Friendly and supportive team culture.
• Medical and dental benefits.
• Birthday gift voucher.