Receptionist cum Administrator

EMIRATES SHIPPING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Emirates Shipping Singapore Pte. Ltd. invites a proactive receptionist to join our front desk, greet visitors, answer calls, manage mail, and assist in meeting room arrangements, while maintaining a tidy reception area.

We seek a Diploma/Degree in Business Administration, strong multitasking and organizational skills, excellent communication, and a professional appearance. This on-site role offers exposure to daily office operations and team events in Singapore.

Qualifications

• Diploma/Degree in Business Administration or related studies.
• Ability to multi-task within tight deadlines.
• Good organizing ability, meticulous and results-oriented with minimum supervision.
• Previous experience in a receptionist or customer service role is a plus.
• Excellent spoken and written communications skills.
• Detail-oriented with strong multitasking abilities.
• Professional in appearance and attitude.
• A team player who can also work independently.

Responsibilities

• Manage front desk duties, including greeting visitors and answering phone calls
• Telephone directory management
• Handle incoming and outgoing mail and courier arrangements
• Assist in meeting room set up and arrangements
• Maintain general office tidiness
• Prepare and serve tea, coffee or water to guests and visitor as needed.
• Provide admin support (e.g. data entry, filing, photocopying, etc)
• Provide support in organizing meetings or company events
• Assist the HR Manager to oversee the Administrative Duties
• Manage office administration such as pantry supplies, stationery, office equipment etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Any other ad-hoc duties assigned by HR Manager

Skills

Multi-tasking

Organizational skills

Communication skills

Team player

Professional appearance

Independent worker

Customer service

Education

Diploma/Degree in Business Administration

Job description

Job Responsibilities

• Manage front desk duties, including greeting visitors and answering phone calls


• Telephone directory management


• Handle incoming and outgoing mail and courier arrangements


• Assist in meeting room set up and arrangements


• Maintain general office tidiness


• Prepare and serve tea, coffee or water to guests and visitor as needed.


• Provide admin support (e.g. data entry, filing, photocopying, etc)


• Provide support in organizing meetings or company events


• Assist the HR Manager to oversee the Administrative Duties


• Manage office administration such as pantry supplies, stationery, office equipment etc.


• Participate in planning company activities such as team bonding, staff gathering, D&D etc.


• Any other ad-hoc duties assigned by HR Manager

Requirements

• Diploma/Degree in Business Administration or related studies


• Ability to multi-task within tight deadlines


• Good organizing ability, meticulous and results-oriented with minimum supervision required.


• Previous experience in a receptionist or customer service role is a plus


• Excellent spoken and written communications skills


• Detail-oriented with strong multitasking abilities


• Professional in appearance and attitude


• A team player who can also work independently