Front Desk & Administrative Operations Lead

Rongsheng Petrochemical (Singapore) Pte. Ltd.; Singapore; Vor Ort; SGD 42.000 - 58.000; Vollzeit

Zusammenfassung

Rongsheng Petrochemical (Singapore) Pte. Ltd. is seeking an experienced Office Administrator to manage day-to-day front-office duties, greet visitors, handle calls, and coordinate mail and courier services.

You will support meeting setups, facilities coordination, travel arrangements, onboarding/offboarding, and general office operations to ensure a smooth, professional environment in our Singapore offices.

Qualifikationen

• Diploma in Business Administration or a related discipline.
• Minimum 3 years of relevant experience in office administration, reception or corporate services.
• Strong communication and interpersonal skills with a professional and service-oriented approach.
• Well-organised, detail-oriented and able to manage multiple administrative priorities independently.
• Proficient in Microsoft Office applications.
• Able to liaise effectively with employees, management, vendors and external parties.

Aufgaben

• Manage day-to-day reception duties and ensure a professional and welcoming front-office environment.
• Attend to visitors and guests in a courteous and professional manner.
• Handle incoming telephone calls and general enquiries.
• Receive and distribute registered mail, courier items and parcels.
• Coordinate incoming and outgoing courier services and maintain accurate courier and mail records.
• Manage meeting room reservations and support meeting setup and arrangements.
• Office Administration & Facilities.
• Manage inventory and replenishment of office supplies, stationery and pantry provisions.
• Liaise with building management and external vendors on office facilities, maintenance and related matters.
• Manage telecommunications service providers and coordinate related administrative matters.
• Maintain corporate hotel agreements and regularly review and update corporate hotel rates.
• Assist with business travel arrangements and travel claims for designated executives.
• Employee Administration Support.
• Support employee onboarding and offboarding arrangements, including workstation/stationery allocation and coordination of office access setup or removal.
• Provide general administrative and operational support to ensure the smooth running of the office.
• Perform other administrative duties as assigned.

Kenntnisse

Strong communication

Interpersonal skills

Well-organised

Detail-oriented

Multitasking

Ausbildung

Diploma in Business Administration

Tools

Microsoft Office

Jobbeschreibung

Rongsheng Petrochemical (Singapore) Pte. Ltd. is seeking an experienced Office Administrator to manage day-to-day front-office duties, greet visitors, handle calls, and coordinate mail and courier services.

You will support meeting setups, facilities coordination, travel arrangements, onboarding/offboarding, and general office operations to ensure a smooth, professional environment in our Singapore offices.