Fragrance Development Coordinator — Sampling & Logistics Lead

Tastepoint d.o.o.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

IFF in Singapore (Biopolis) is seeking a detail-oriented Logistics/Project Support role to drive cross-functional projects for Sales and Scent Design, while coordinating sample orders in SAP/PUMA and managing regulatory documentation. This onsite position offers collaboration with multiple departments and impact on product portfolios across regions.

The role requires a Diploma in International Business Trade, strong English, and excellent communication and presentation skills.

Qualifications

• Diploma in International Business Trade or related discipline.
• Proficiency in English (written and spoken).
• Computer proficiency and good presentation skills.
• Good team player, able to work under stress.
• Excellent communication skills.

Responsibilities

• Coordinate cross-functional projects and requests from Sales and Scent Design teams, ensuring timely delivery and alignment with business needs.
• Collaborate with internal departments (Sales, Labs, Customer Service, Creative Centres) to meet project requirements and maintain transparency.
• Monitor project-related costs and promote cost optimization strategies across teams.
• Manage end-to-end logistics for sample requests, including order creation in SAP, prioritization, preparation, labelling, and shipment coordination.
• Maintain accurate records in PUMA and SAP, monitor QC results, and ensure sample orders are properly closed (PGI).
• Prepare and manage regulatory and product documentation (CoA, MSDS, PDS, IFRA) using SAP and Clover systems.
• Build understanding of customer accounts and commercial strategies, contributing to knowledge sharing and portfolio development across regions.
• Identify and share best practices to enhance sampling, shipping, and project workflows within the Creative Centre.
• Provide backup support for FDS and Shipping team members during absences to ensure continuity of operations.

Skills

English proficiency

Computer skills

Presentation skills

Team player

Communication skills

Stress management

Education

Diploma in International Business Trade

Tools

SAP

Clover

PUMA

Job description

IFF in Singapore (Biopolis) is seeking a detail-oriented Logistics/Project Support role to drive cross-functional projects for Sales and Scent Design, while coordinating sample orders in SAP/PUMA and managing regulatory documentation. This onsite position offers collaboration with multiple departments and impact on product portfolios across regions.

The role requires a Diploma in International Business Trade, strong English, and excellent communication and presentation skills.