Fragrance Development Support Coordinator

Tastepoint d.o.o.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

IFF in Singapore (Biopolis) is seeking a detail-oriented Logistics/Project Support role to drive cross-functional projects for Sales and Scent Design, while coordinating sample orders in SAP/PUMA and managing regulatory documentation. This onsite position offers collaboration with multiple departments and impact on product portfolios across regions.

The role requires a Diploma in International Business Trade, strong English, and excellent communication and presentation skills.

Qualifications

• Diploma in International Business Trade or related discipline.
• Proficiency in English (written and spoken).
• Computer proficiency and good presentation skills.
• Good team player, able to work under stress.
• Excellent communication skills.

Responsibilities

• Coordinate cross-functional projects and requests from Sales and Scent Design teams, ensuring timely delivery and alignment with business needs.
• Collaborate with internal departments (Sales, Labs, Customer Service, Creative Centres) to meet project requirements and maintain transparency.
• Monitor project-related costs and promote cost optimization strategies across teams.
• Manage end-to-end logistics for sample requests, including order creation in SAP, prioritization, preparation, labelling, and shipment coordination.
• Maintain accurate records in PUMA and SAP, monitor QC results, and ensure sample orders are properly closed (PGI).
• Prepare and manage regulatory and product documentation (CoA, MSDS, PDS, IFRA) using SAP and Clover systems.
• Build understanding of customer accounts and commercial strategies, contributing to knowledge sharing and portfolio development across regions.
• Identify and share best practices to enhance sampling, shipping, and project workflows within the Creative Centre.
• Provide backup support for FDS and Shipping team members during absences to ensure continuity of operations.

Skills

English proficiency

Computer skills

Presentation skills

Team player

Communication skills

Stress management

Education

Diploma in International Business Trade

Tools

SAP

Clover

PUMA

Job description

Job Summary

Looking for a role that challenges you while making an impact on products people use every day?

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences, we deliver sustainable innovations that elevate everyday products.

Scent: Harnessing the full emotional power of scent,driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design.

The role is based in Biopolis, Singapore (onsite role). Be part of a passionate, customer-focused team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You’ll Make a Difference

• Coordinate cross-functional projects and requests from Sales and Scent Design teams, ensuring timely delivery and alignment with business needs.
• Collaborate effectively with internal departments (e.g., Sales, Labs, Customer Service, Creative Centres) to meet project requirements and maintain transparency.
• Monitor project-related costs and promote cost optimization strategies across teams.
• Manage end-to-end logistics for sample requests, including order creation in PUMA/SAP, prioritization, preparation, labelling, and shipment coordination.
• Maintain accurate records in PUMA and SAP, monitor QC results, and ensure sample orders are properly closed (PGI).
• Prepare and manage regulatory and product documentation (e.g., CoA, MSDS, PDS, IFRA) using SAP and Clover systems.
• Build understanding of customer accounts and commercial strategies, contributing to knowledge sharing and portfolio development across regions.
• Identify and share best practices to enhance sampling, shipping, and project workflows within the Creative Centre.
• Provide backup support for FDS and Shipping team members during absences to ensure continuity of operations.

What Makes You the Right Fit

• Diploma in International Business Trade or any other relevant discipline.
• Proficiency in English, both written and verbal.
• Computer proficiency and good presentation skills.
• Good team player, able to work under stress
• Excellent communication skills

How Would You Stand Out?

• Eagerness to learn and grow professionally
• Good multitasking skills with attention to detail
• Ability to think critically and solve problems proactively

Why Choose Us?

• Fun and positive working culture
• Training opportunities
• Learning and development programs

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more