Finance & Utilities Coordinator

JLL; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

JLL on-site in Singapore seeks a Finance & Procurement Administrator to support vendor onboarding, contract documentation, invoicing cycles, and procurement administration. You will monitor vendor performance, ensure timely payments and compliance with internal policies, while coordinating across finance and operations teams.

Responsibilities include utilities invoicing, governance support, and maintaining procurement records.

Qualifications

• Finance administration skills essential.
• Vendor management experience desirable.
• Experience with contracts and documentation preferred.

Responsibilities

• Vendor & Contract Coordination: Support vendor onboarding processes; maintain vendor databases and contract documentation; monitor vendor performance and address service delivery issues; support contract renewals to avoid disruption.
• Financial & Payment Coordination: Manage invoicing cycle, quotes, POs and expense reports; oversee GR and invoice verification; track procurement spending and assist reporting against budgets; support accruals and financial documentation.
• Utilities & Invoice management: Process utilities invoices; flag discrepancies; track payment status and maintain logs.
• Governance & Compliance: Ensure activities comply with policies and governance standards; maintain documentation for audits; support vendor risk assessments and approval workflows.
• Purchase Order & Procurement Administration (Support): Raise PRs/POs, monitor status, maintain procurement records, ensure documentation for audits.
• Key Skills & Competencies: Finance administration, vendor management, contract/documentation administration, financial awareness, stakeholder mgmt, organizational skills, basic accounting

Skills

Finance Administration

Vendor relationship management

Contract and documentation

Financial awareness

Stakeholder management

Organizational skills

Basic Finance & accounting

Job description

JLL on-site in Singapore seeks a Finance & Procurement Administrator to support vendor onboarding, contract documentation, invoicing cycles, and procurement administration. You will monitor vendor performance, ensure timely payments and compliance with internal policies, while coordinating across finance and operations teams.

Responsibilities include utilities invoicing, governance support, and maintaining procurement records.