Admin & Finance Operations Lead

jll; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

JLL is hiring for an on-site administrative role in Singapore focused on financial processes, billing, and site operations. The position involves managing invoices, vendor payments, SOP updates, and audit documentation within a dynamic real estate environment.

The role supports HQ administration, training, and cross-team communications, contributing to accurate client billing and cashflow health. On-site at Singapore facilities, the candidate will engage with site teams and external vendors.

Responsibilities

• Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
• Submit invoices to the client system promptly
• Raise and track client billings for various sites when required
• Keep track of vendor invoices and statements of account, coordinating with site teams as needed
• Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
• Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
• Supervise administrative team responsible for site operations and administrative tasks
• Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
• Track term contractor documentation submission and expiry dates, including insurances and security deposits
• Update and maintain Standard Operating Procedures (SOPs) and guidebooks
• Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
• Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
• Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
• Provide support for any additional tasks as assigned

Job description

JLL is hiring for an on-site administrative role in Singapore focused on financial processes, billing, and site operations. The position involves managing invoices, vendor payments, SOP updates, and audit documentation within a dynamic real estate environment.

The role supports HQ administration, training, and cross-team communications, contributing to accurate client billing and cashflow health. On-site at Singapore facilities, the candidate will engage with site teams and external vendors.