Admin & Finance Operations Lead

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; Sur place; SGD 33 000 - 60 000; Plein temps

Résumé du poste

Jones Lang LaSalle in Singapore is seeking an Administration Specialist to manage financial reporting, invoicing, and vendor payments for multiple sites. You will ensure timely submission of reports and maintain documentation across the client billing cycle.

This role oversees the admin team, keeps SOPs up to date, tracks contracts and insurance documentation, and supports HQ administration and bidding activities.

Responsabilités

• Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
• Submit invoices to the client system promptly
• Raise and track client billings for various sites when required
• Keep track of vendor invoices and statements of account, coordinating with site teams as needed
• Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
• Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
• Supervise administrative team responsible for site operations and administrative tasks
• Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
• Track term contractor documentation submission and expiry dates, including insurances and security deposits
• Update and maintain Standard Operating Procedures (SOPs) and guidebooks
• Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
• Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
• Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
• Provide support for any additional tasks as assigned

Description du poste

Jones Lang LaSalle in Singapore is seeking an Administration Specialist to manage financial reporting, invoicing, and vendor payments for multiple sites. You will ensure timely submission of reports and maintain documentation across the client billing cycle.

This role oversees the admin team, keeps SOPs up to date, tracks contracts and insurance documentation, and supports HQ administration and bidding activities.