Payment & Utilities Executive

Jones Lang LaSalle Incorporated; Singapore; Presencial; SGD 60 000 - 90 000; Tempo integral

Resumo da oferta

Jones Lang LaSalle Incorporated (JLL) in Singapore seeks a Finance & Procurement Assistant to support vendor onboarding, invoicing, and contract administration. You will coordinate vendor databases, monitor service delivery, and ensure timely payments while maintaining procurement records.

The role involves supporting accrual reporting, utility invoice processing, and compliance with internal policies. On-site location in Singapore with collaboration across operations teams.

Qualificações

• Background in finance or administration.
• Experience with vendor contracts and documentation.
• Knowledge of invoicing, payments, and budgets.
• Understanding of procurement governance and compliance.

Responsabilidades

• Vendor & Contract Coordination and onboarding support.
• Manage invoicing cycle, purchase orders and expense reports.
• Oversee goods receipt and invoice verification to ensure timely payments.
• Track procurement spending and support budget reporting.
• Support procurement governance, approvals and PO/PR processes.

Conhecimentos

Finance Administration

Vendor relationship management

Contract documentation

Financial awareness

Stakeholder management

Organizational skills

Finance & accounting basics

Descrição da oferta de emprego

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

• Vendor & Contract Coordination
• Support vendor onboarding processes.
• Maintain and update vendor databases and contract documentation.
• Work with operations team to monitor vendor performance and escalation service delivery issues where required.
• Support contract renewals and ensure procurement timelines are met to avoid service disruption and payment delays.
• Financial & Payment Coordination
• Manage full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports; monitoring them through to payment.
• Oversee Goods Receipt (GR) and Invoice verification to ensure timely payments.
• Track procurement spending and support reporting against operational budgets.
• Support accrual reporting and payment financial documentation where required.
• Utilities & Invoice management
• Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.
• Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.
• Track payment status and maintain an updated log of all utilities-related transactions.
• Governance & Compliance
• Ensure procurement & payment activities comply with internal policies, contractual requirements, and governance standards.
• Maintain proper documentation for compliance audits and internal reviews.
• Support procurement & payment governance processes including vendor risk assessments and approval workflows.
• Purchase Order & Procurement Administration (Support)
• Support raising Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.
• Monitor purchase order status and ensure timely processing and delivery of materials or services.
• Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.
• Track procurement transactions and ensure documentation is available for audits and financial reporting.
• Ensure procurement documentation complies with approval thresholds and procurement procedures.

Key Skills & Competencies

• Finance Administration
• Vendor relationship management
• Contract and documentation administration
• Financial awareness and cost control
• Stakeholder management
• Strong organizational and coordination skills
• Basic Finance & accounting background

Location: On-site –Singapore

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.