Admin & Finance Lead for Real Estate Operations

Jones Lang LaSalle Incorporated; Singapore; Sur place; SGD 47 000 - 69 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated in Singapore is seeking an On-site Administrative Coordinator to support site operations, manage documentation and assist with billing processes. You will work with site teams to ensure timely reporting, invoicing, and documentation.

Join a global real estate leader and contribute to efficient cashflow, audit readiness, and SOP updates. You will coordinate with vendors, maintain records, and help prepare materials for audits and client billing, while upholding

Responsabilités

• Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
• Submit invoices to the client system promptly
• Raise and track client billings for various sites when required
• Keep track of vendor invoices and statements of account, coordinating with site teams as needed
• Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
• Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
• Supervise administrative team responsible for site operations and administrative tasks
• Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
• Track term contractor documentation submission and expiry dates, including insurances and security deposits
• Update and maintain Standard Operating Procedures (SOPs) and guidebooks
• Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
• Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
• Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
• Provide support for any additional tasks as assigned

Description du poste

Jones Lang LaSalle Incorporated in Singapore is seeking an On-site Administrative Coordinator to support site operations, manage documentation and assist with billing processes. You will work with site teams to ensure timely reporting, invoicing, and documentation.

Join a global real estate leader and contribute to efficient cashflow, audit readiness, and SOP updates. You will coordinate with vendors, maintain records, and help prepare materials for audits and client billing, while upholding