Payment & Utilities Executive

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Singapore is seeking a Finance and Procurement Administrator to support vendor onboarding, contract documentation, and payment coordination. The role collaborates with operations to monitor performance and ensure timely procurement processes.

You will manage invoicing cycles, assist with budgets and compliance, and maintain procurement records for audits. A strong eye for detail and stakeholder management are essential for success in this on-site position.

Qualifications

• Experience in finance administration and procurement processes.
• Knowledge of vendor management and contract documentation.
• Familiarity with governance, audits, and compliance.

Responsibilities

• Coordinate vendor onboarding and maintain vendor databases.
• Manage full invoicing cycle, quotes, purchase orders, and expense reports.
• Monitor payment processes and verify goods receipts and invoices.
• Review utilities invoices and flag discrepancies with vendors.
• Support PR/PO creation and ensure documentation supports audits.

Skills

Finance administration

Vendor management

Contract administration

Cost control

Stakeholder management

Organizational skills

Accounting basics

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Vendor & Contract Coordination

• Support vendor onboarding processes.
• Maintain and update vendor databases and contract documentation.
• Work with operations team to monitor vendor performance and elevate service delivery issues where required.
• Support contract renewals and ensure procurement timelines are met to avoid service disruption and payment delays.

Financial & Payment Coordination

• Manage full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports; monitoring them through to payment.
• Oversee Goods Receipt (GR) and Invoice verification to ensure timely payments.
• Track procurement spending and support reporting against operational budgets.
• Support accrual reporting and payment financial documentation where required.

Utilities & Invoice management

• Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.
• Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.
• Track payment status and maintain an updated log of all utilities-related transactions.

Governance & Compliance

• Ensure procurement & payment activities comply with internal policies, contractual requirements, and governance standards.
• Maintain proper documentation for compliance audits and internal reviews.
• Support procurement & payment governance processes including vendor risk assessments and approval workflows.

Purchase Order & Procurement Administration (Support)

• Support raising Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.
• Monitor purchase order status and ensure timely processing and delivery of materials or services.
• Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.
• Track procurement transactions and ensure documentation is available for audits and financial reporting.
• Ensure procurement documentation complies with approval thresholds and procurement procedures.

Key Skills & Competencies

• Finance Administration
• Vendor relationship management
• Contract and documentation administration
• Financial awareness and cost control
• Stakeholder management
• Strong organizational and coordination skills
• Basic Finance & accounting background

Location:

On-site -Singapore

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process, you may email us at ****@jll.com. This email is only to request an accommodation.