Finance Executive (AP)

IHG Hotels & Resorts; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

IHG Hotels & Resorts in Singapore seeks a finance professional to handle daily PO verification, supplier invoicing, and data maintenance across Purchase Plus and PeopleSoft. You will ensure accurate interface of invoices, manage supplier records, and support month-end activities while upholding DoA controls.

Responsibilities include reviewing reports, creating new items in the Buy list, and coordinating with internal teams to ensure compliance with policies and procedures.

Qualifications

• Experience with Purchase Plus and PeopleSoft.
• Strong attention to detail in invoice processing.
• Familiar with Delegation of Authority (DoA) controls.

Responsibilities

• Receive and verify daily purchase orders (POs) and interface supplier invoices into PeopleSoft.
• Download and review invoice interface reports from PeopleSoft and Purchase Plus.
• Manage supplier creation and linkage between Purchase Plus and PeopleSoft for invoicing.
• Maintain supplier master data and create new items in Buy list per policy.
• Ensure compliance with DoA for preapproved and workflow invoice processing.
• Review weekly pay cycle files for accuracy and assist in month-end closing activities.
• Audit daily collections and assist with general cashier duties as needed.
• Collaborate with internal departments to ensure adherence to finance policies.

Job description

• Receive and verify daily purchase orders (POs).
• Interface supplier invoices from Purchase Plus into PeopleSoft
• Download and review invoice interface reports from PeopleSoft
• Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos
• Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
• Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
• Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.
• Create new items in Buy list in accordance with P&P policy.
• Understand requisition processes via Buy list and informal suppliers.
• Obtain HOD-approved quotations prior to item creation in Purchase Plus
• Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
• Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
• Follow up on maintenance contract statuses.
• Manage processing of:
• Preapproved invoices
• Workflow invoices
• Manual Payment Forms
• GIRO payments

Invoicing (Purchase Plus & PeopleSoft)

• Receive and verify daily purchase orders (POs).
• Interface supplier invoices from Purchase Plus into PeopleSoft
• Download and review invoice interface reports from PeopleSoft
• Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos

Supplier Management

• Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
• Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
• Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

Catalogue & Buy list Management)

• Create new items in Buy list in accordance with P&P policy.
• Understand requisition processes via Buy list and informal suppliers.
• Obtain HOD-approved quotations prior to item creation in Purchase Plus

Invoice Processing

• Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
• Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
• Follow up on maintenance contract statuses.
• Manage processing of:
• Preapproved invoices
• Workflow invoices
• Manual Payment Forms
• GIRO payments

Weekly Pay cycle Review

• Review weekly pay cycle files for accuracy; identify and elevate discrepancies.
• Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
• Recheck revised pay cycle files before bank uploads.
• Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

General Cashier

• Audit daily collections against General Cashier Summary and bank-in slips.
• Witness daily and weekly DIY laundry cash counts.
• Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).

Other Duties

• Perform other duties as assigned

People:

• Collaborate with internal departments to ensure adherence to finance policies and procedures.
• Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
• Provide backup support to other finance team members during absences

Responsible Business:

• Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.