Finance Executive (AP)

InterContinental Hotels Group; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

InterContinental Hotels Group in Singapore seeks a Finance professional to handle invoicing, supplier management, and PO processing within Purchase Plus and PeopleSoft. You will ensure data integrity, maintain supplier master data, and support month-end closing with accurate accruals.

You will follow DoA rules for preapproved/invoice workflow, review supporting documents, manage payments (GIRO/Manual), and collaborate across departments to uphold finance policies and hygiene standards.

Responsibilities

• Process and verify daily purchase orders (POs) and interface supplier invoices from Purchase Plus into PeopleSoft.
• Download and review invoice interface reports from PeopleSoft.
• Extract outstanding PO reports and follow up on partial deliveries and overdue POs.
• Create and maintain supplier master data in Purchase Plus and PeopleSoft and link supplier codes.
• Obtain HOD-approved quotations prior to item creation in Purchase Plus.
• Ensure DoA compliance for preapproved and workflow invoices; verify supporting documents.
• Follow up on maintenance contract statuses and manage Preapproved, Workflow invoices and GIRO/Manual Payments.
• Audit daily collections against cashier summaries and bank-in slips; conduct spot checks.
• Collaborate with internal departments to ensure adherence to finance policies.
• Provide backup support to other finance team members during absences and promote teamwork.
• Support the hotel’s corporate responsibility initiatives and environmental/health and safety objectives.

Job description

Invoicing (Purchase Plus & PeopleSoft)

Receive and verify daily purchase orders (POs).

Interface supplier invoices from Purchase Plus into PeopleSoft

Download and review invoice interface reports from PeopleSoft

Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos

Supplier Management

• Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
• Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
• Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

Catalogue & Buy list Management)

• Create new items in Buy list in accordance with P&P policy.
• Understand requisition processes via Buy list and informal suppliers.
• Obtain HOD‑approved quotations prior to item creation in Purchase Plus

Invoice Processing

• Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
• Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
• Follow up on maintenance contract statuses.
• Manage processing of:
• Preapproved invoices
• Workflow invoices
• Manual Payment Forms
• GIRO payments

Weekly Pay cycle Review

• Review weekly pay cycle files for accuracy; identify and escape discrepancies.
• Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
• Recheck revised pay cycle files before bank uploads.
• Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

General Cashier

• Audit daily collections against General Cashier Summary and bank-in slips.
• Witness daily and weekly DIY laundry cash counts.
• Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).

Other Duties

Perform other duties as assigned

People:

• Collaborate with internal departments to ensure adherence to finance policies and procedures.
• Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
• Provide backup support to other finance team members during absences

Responsible Business:

Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.